Administrative and HR Assistant

3 days ago

Burnaby, British Columbia, Canada Midwives Association of British Columbia Full time

Midwives Association of BC

The Midwives Association of British Columbia (MABC) is the professional non-profit association representing midwives in BC. The Association works to sustain the midwifery profession through advocacy, ongoing development, and enhancement of its services, positioning midwives as primary care providers.

The MABC collaborates with its 400+ members to support the profession in delivering the highest level of perinatal and sexual health care, through access to education and resources to improve and sustain midwifery services.

Join us in our mission at MABC to make a meaningful impact on the lives of midwives practicing in BC Midwives support parents and life-givers as they nurture precious infants both inside and outside the womb. We are currently hiring for an Admin & Human Resources Coordinator position to support our growing initiatives. If you're passionate about making a difference and want to contribute to the midwifery profession, we'd love to hear from you

Admin and HR Coordinator

Reporting directly to the MABC HR and Administrative Director, the Admin & Human Resources Coordinator will provide comprehensive, high-level administrative support to the HR and Administrative Department. This role is essential in ensuring the smooth operation and coordination of all departmental initiatives. The successful candidate will be a proactive, detail-oriented professional with excellent organizational and communication skills, capable of managing confidential and complex information.

Shared Responsibilities

  • Works collaboratively within and across teams to ensure high quality programs and services for members.
  • Provides support to other members of the staff team during periods of high workload.
  • Supports the development and implementation of the Department's Annual Work Plan in alignment with the MABC's Strategic Plan.

Main Responsibilities:

Administrative Coordination

  • Assist and support with coordinating monthly board meetings by preparing and distributing meeting material packages, meeting invites, minute-taking, and action item follow-up.
  • Coordinate travel arrangements and expense tracking for the Board of Directors and Senior Leadership.
  • Assist with Society administration (e.g., filing an annual report, directors registry)
  • Coordinate meeting logistics by booking venue, facilitators, and speakers, managing catering, preparing meeting material paperwork works, and coordinating attendees' travels and accommodation as needed.
  • Manage and organize electronic and pepare documents for the organization and assist with revamping the document/policies/ procedures tracking.
  • Prepare correspondence, reports, presentations, and other documents as directed by HR & Administrative Director.

Facilities & Maintenance Coordination

  • Manage and coordinate building maintenance and building tenant portal.
  • Ensure office and facility areas are well-maintained and functional.
  • Work with external vendors for repairs and ongoing maintenance.
  • Address any facility-related concerns and coordinate solutions promptly

HR Administration Support

  • Assist with day-to-day HR administrative tasks.
  • Assist with onboarding and offboarding processes, including scheduling orientations.
  • Assist with coordinating interview schedules and communicating with candidates.
  • Support HR department Lead with recruitment documentation and processes.
  • Organize professional development opportunities.
  • Organize employee events, engagement, appreciation and retention activities to maintain a positive workplace culture.

Main Qualifications:

  • A Bachelor's degree in Business Administration, Human Resources, or a related field.
  • A minimum of 4 years of experience in administrative support, office management, facilities coordination, or HR roles, preferably within non-profit organizations.

Skills:

  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong organizational, multitasking, and time management skills.
  • Excellent written and verbal communication skills.
  • High level of discretion and professionalism when handling sensitive information.

Personal Attributes

  • Strong team player and willing to collaborate and contribute to the team's success
  • Self-starter with a proactive, critical thinking, and problem-solving mindset.
  • Detail-oriented and committed to accuracy.
  • Adaptable and comfortable working in a dynamic, fast-paced environment.
  • Strong interpersonal skills and a team-oriented attitude.

Have to Offer:

  • A full-time permanent Hybrid position (three months probationary period requires on-site attendance) with the need for on-site working for three days a week.
  • Comprehensive benefits package (salary range of $65,000 – $70,000), with three weeks paid vacation and generous sick/wellness time off to support the full scope of employee wellbeing.
  • Opportunities for professional development and career advancement.
  • A supportive, positive, and engaging environment with a flexible and lifestyle-friendly atmosphere and opportunities for training and development.
  • Extended health and dental benefits.
  • Generous GRSP.

How To Apply

MABC hires based on merit, is strongly committed to equity and diversity and provides a welcoming and inclusive workplace. We especially welcome applications from Indigenous persons, visible minority group members, women, persons with disabilities, people of all sexual orientations and genders, and others with the skills and knowledge to engage with diverse communities productively.

If you are passionate about making a positive impact and possess the skills to communicate our mission effectively, we encourage you to apply for the Admin and HR Coordinator position and join us in our commitment to creating positive change in Midwifery.

Please be advised that although we thank everyone who submits an application, only shortlisted candidates will be contacted.

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