Administrative Coordinator
7 days ago
Job Summary:
The Canadian Orthopaedic Association is seeking an experienced Administrative Coordinator to support the delivery of educational programs and events, as well as the execution of administrative initiatives. This is a full-time, 12-month term position that requires excellent interpersonal and organizational skills, initiative, and proficiency in project management.
Key Responsibilities:
- Support the Operations Manager with event logistics, including food and beverage planning, show services, floor plans, audio visual, presentation management system, and affiliate meeting requirements.
- Provide on-site event support, including registration desk staffing, food/beverage/room checks, AV and speaker ready room support, social event ticket scanning, speaker and VIP support.
- Virtual Education Production Support, including pre-production testing and support of Communications Manager with Podcast logistics and administration.
- General Administration, including administrative support, updating relevant web pages and event calendars, completing a broad variety of administrative tasks, and providing virtual and on-site event support as requested.
- Answer main phone line and respond to email inquiries, and provide short, basic English to French translations for communications.
Requirements:
- Bachelor's degree or professional equivalent in business administration, event management, or social sciences.
- A minimum of 2 years of experience in event coordination, project management, executive administration, or customer service.
- Strong communicator in all mediums, with superior interpersonal and oral/written communications skills.
- Superior organizational and project management skills, with the ability to function constructively in a changing environment.
- Adaptable to flexible work schedules, with some weekend work, evening meetings, and travel required.
- Proficient in the use of PC and Microsoft Office Suite Products, including Word, Excel, PowerPoint, Access, Outlook, and WordPress.
Working Conditions:
- This is a remote position with access to head office locale if the candidate resides in Montreal.
- Some evening, weekend, and overtime work are required.
- The position requires sitting at a desk and/or computer for long periods of time, during which breaks may be taken at will.
- At times, for events, meetings, and conferences, packing and lifting of materials are required.
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