Administrative Support Specialist for Facilities and Properties
2 weeks ago
We are seeking an Administrative Support Specialist for our Facilities and Properties Department. The successful candidate will provide administrative support to the department, including researching, reporting, vendor business relations, tenant relationship, and meetings.
Key Responsibilities:
1. Housing Administration and Engagement
Provide administrative support for rental and life lease housing. Conduct communication with existing and prospective residents. Manage the housing database for rental/life lease units and liaise with stakeholders to maintain a high occupancy rate. Conduct viewings of vacant residential units and follow through with administrative work to enable occupancy and closing. 2. Document Management and Emergency Response
Participate in emergency management and fire safety activities. Distribute and maintain bulletin boards for notices. Prepare monthly reports on housing administration and present to team members. Arrange for duplicate keys for tenants/residents or common areas. Education and Skills:
Secondary education in Business Administration or equivalent. Minimum two years of administrative experience. Strong interpersonal and communication skills. Proficiency in Microsoft Office. Ability to speak Cantonese and/or Mandarin is required. Other Requirements:
Vulnerable Sector screening required. Occasional evening or weekend hours may be required. Proof of full COVID-19 Vaccination or Medical Exemption Certificate required.
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