Facilities and Properties Administrative Coordinator
2 months ago
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Facilities and Properties team at Senior Persons Living Connected. As an Administrative Support Specialist, you will provide administrative support to the Facilities and Properties Department, including researching, reporting, vendor business relations, tenant relationship, and meetings.
Key Responsibilities:
- Provide administrative support for rental and life lease housing, including conducting communication, verbal and written, with existing and prospective residents.
- Manage the housing database for rental/life lease units and liaise with stakeholders to maintain a high occupancy rate.
- Conduct viewings of vacant residential units with prospective residents and follow through with administrative work to enable occupancy and closing.
- Manage the retrieval, processing, and dispatch of documents related to housing and services.
- Participate in emergency management and fire safety activities.
- Distribute and maintain bulletin boards for notices on a regular basis.
- Prepare monthly reports on housing administration and present to team members at meetings.
- Arrange with suppliers/contractors to make duplicates of tenants/residents or common area keys.
Requirements:
- Secondary education in Business Administration or actively enrolled in a tertiary educational program.
- Approved equivalent combination of education and experience.
- Minimum two (2) years of administrative experience.
- Strong interpersonal and communication skills.
- Proficiency in Microsoft Office, specifically Word, PowerPoint, and Excel.
- Comfortable with using social media to market housing needs.
- Strong organizational skills with attention to accuracy, detail, and the ability to multi-task and prioritize.
- Ability to maintain confidentiality.
- Ability to speak Cantonese and/or Mandarin is a requirement.
What We Offer:
- Vulnerable Sector screening required.
- Required to work on occasional evening or weekend hours.
- Proof of full COVID-19 Vaccination or Medical Exemption Certificate required.
About Us:
Senior Persons Living Connected is a diverse work environment that values inclusivity and diversity. We encourage applications from all persons, including persons with disabilities. Accommodation will be provided, if needed, in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act.
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