Executive Support Professional

4 weeks ago


Edmonton, Alberta, Canada Tots World Daycare Full time
Job Description

We are seeking an experienced Executive Support Professional to join our team at Tots World Daycare.

Key Responsibilities:
  • Arrange and co-ordinate seminars, conferences, etc., ensuring seamless execution of events.
  • Supervise other workers, providing guidance and support to ensure effective team performance.
  • Train staff on various tasks and responsibilities, promoting professional growth.
  • Record and prepare minutes of meetings, seminars, and conferences, maintaining accurate records.
  • Schedule and confirm appointments, managing calendars efficiently.
  • Answer telephone and relay telephone calls and messages, providing excellent communication.
  • Answer electronic enquiries, addressing customer concerns promptly.
  • Oversee the preparation of reports, ensuring timely completion and accuracy.
  • Order office supplies and maintain inventory, optimizing resource allocation.
  • Set up and maintain manual and computerized information filing systems, ensuring accessibility and organization.
Work Conditions and Physical Capabilities:
  • The ideal candidate must be able to work independently, with minimal supervision.
  • Familiarity with fast-paced environments and ability to work under pressure is essential.
  • Able to manage tight deadlines and prioritize tasks effectively.
  • Maintains attention to detail, ensuring accuracy in all aspects of work.
  • Capable of handling repetitive tasks and large caseloads.
Personal Suitability:
  • Multitasking skills, with excellent oral communication abilities.
  • Demonstrates flexibility, judgment, and organizational skills.
  • A team player with a focus on client satisfaction and reliability.
  • Excellent time management and accountability skills.


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