Contract Administration Specialist

2 weeks ago

Edmonton, Alberta, Canada PARSONS CORPORATION Full time
About Us

At Parsons Corporation, we are a leader in designing and delivering critical infrastructure that connects and protects communities around the world.

We take pride in our diverse, collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. Our experts have been driven by a passion for innovation and a commitment to excellence for over 75 years.

Job Overview

We are seeking an experienced Subcontracts Administrator to join our Critical Infrastructure team. The ideal candidate will possess a strong background in contract administration and management, with a proven track record of successfully overseeing complex projects.

Salary and Benefits

The estimated annual salary for this position is $110,000-$140,000, depending on experience. In addition to a competitive salary, we offer best-in-class benefits, including health, vision, dental, employer-paid provincial care premiums, a Defined Contribution Pension Plan (DCPP), Tax-Free Savings Account (TFSA), Registered Retirement Savings Plan (RRSP), life insurance, paid time off, sick leave, all province-observed holidays off, and gym membership discounts.

Key Responsibilities

The successful candidate will be responsible for:

  • Collaborating with procurement teams to ensure effective transition from pre-award to post-award processes;
  • Administering contracts and documentation related to kick-off/mobilization, insurance, progress review meetings, contractor reporting, contractor correspondence, invoicing, contract change requests, close-out, etc.
  • E nsuring contract documentation is up-to-date and filed appropriately;
  • Chairing contractor meetings and distributing meeting minutes accordingly;
  • Managing contract compliance;
  • Proactively identifying potential changes, deviations, or claims, coordinating negotiations as necessary;
  • Preparing and issuing contract amendments for review and approval prior to issuing to contractors;
  • Reviewing contractor invoicing/progress payment requests and coordinating reviews and approvals by relevant project personnel;
  • Coordinating with cost management teams to ensure correct invoicing;
  • Developing and issuing regular reports on contract status;
  • Ensuring contract documents are complete regarding changes, extensions, renewals, close-outs, etc.;
  • Reviewing contractual performance to ensure compliance with terms and identify conflicts or changes requiring resolution at contract renewal;
  • Collaborating with cost management teams on initial scope, schedule, and cost versus approved baselines;
  • Supporting the process to develop business cases to support organizational decision-making for large capital transactions, including consideration of alternative approaches, analysis of key risks, and development of mitigations where optimal;
  • Change management: administering, documenting, and accepting/challenging/defending incoming and outgoing change requests throughout project execution;
  • Risk Management: participating in risk identification, quantification, and mitigation workshops; supporting program/project owners to manage contract risks.
Requirements and Qualifications

To be considered for this role, you must have:

  • A bachelor's degree in business administration, engineering, or another acceptable area;
  • A minimum of 5 years of contracts experience, preferably working in the industrial sector such as oil and gas, mining, transportation, or power generation;
  • A proven track record of managing all aspects of contract administration on major projects of at least $200 million;
  • Demonstrated experience working concurrently on multiple contracts;
  • Demonstrated experience working on different types of contracts: lump sum, Design-Build (DB), Design-Build and Finance (DBF), etc., throughout the project life cycle from bid to contract closeout;
  • Sound understanding of construction methodology and process;
  • Thorough knowledge of change management principles, including identifying significant variations, claims identification, narration, quantification, and evaluation;
  • Good understanding of the law of contract in the jurisdiction of the project, combined with a detailed appreciation of contractual obligations and liabilities;
  • Direct experience with contract administration, procurement, and subcontract administration;
  • Experience with risk identification and management;
  • Experience in liaising with client, subcontractor, and consultant representatives;
  • BASIC understanding of insurance program requirements for various project types.
What We Offer

At Parsons Corporation, we value our employees and strive to provide a work environment that supports their overall well-being. We offer a range of benefits, including health, vision, dental, employer-paid provincial care premiums, a Defined Contribution Pension Plan (DCPP), Tax-Free Savings Account (TFSA), Registered Retirement Savings Plan (RRSP), life insurance, paid time off, sick leave, all province-observed holidays off, and gym membership discounts.

We are committed to diversity, equity, inclusion, and accessibility in the workplace. Diversity is ingrained in who we are, how we do business, and is one of our company's core values. We equally employ representation at all job levels for minority, female, disabled, protected veteran, and LGBTQ+ groups.

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