Project Administrator

2 weeks ago

Etobicoke ON, Canada Prodigy Group Full time
About The Opportunity

We are seeking a highly organized and detail-oriented Project Administrator to join our team. As a key member of our construction project teams, you will provide support with financial administration activities and management of project documentation.

Job Summary
  • Perform administration duties in coordination with project management teams for one major or multiple smaller projects.
ResponsibilitiesProject Set Up
  • Prepare Project Requisition Forms.
  • Set Up Project Shared File Structures.
  • Collect Health and Safety Documentation.
Tendering
  • Assist in preparation of Subcontract Tender Documentation.
Purchase Orders and Subcontracts
  • Prepare Subcontract Purchase Orders for Materials and Equipment.
  • Prepare Subcontracts and Manage Execution Internally/Externally.
  • Collect and Manage Subcontract Documentation – WSIB, Insurance, etc.
Change Management
  • Assist in collection of subcontractor pricing where required.
  • Assist in preparation and processing of Proposed Change Orders.
  • Process Client Issued Change Orders and related Subcontract Change Orders.
Accounts Payable Support
  • Reconcile Monthly Invoices to Purchase Orders and Subcontracts.
Document Management
  • Maintain Document Management in accordance with Prodigy Standards.
  • Support Project Teams in filing and distribution.
  • Maintain tracking logs for project documentation.
  • Assist in preparation of weekly reports and distribution.
  • Assist in preparation of Close Out Documentation.
About You
  • Post-secondary education in business administration, project management, or a related field.
  • A minimum of 1 year of job experience.
  • Experience working in ICI Construction Markets is considered an asset.
  • Skilled working ability in MS Word, Excel, and Outlook.
  • Capable of using MS Office Suite and Procore.
  • Demonstrates a willingness to adapt, improvise, and remain flexible in response to evolving circumstances.
  • Competent in written and verbal communication.
  • Competent in time management and work prioritization.
  • Demonstrate a high level of integrity and accountability.
  • Willingness to learn and grow.
What We Offer
  • A competitive base salary of $65,000 per year.
  • A yearly bonus structure.
  • Employer-paid extended health and dental benefits.
  • Ongoing company social activities and celebrations.
About Us

Prodigy Group is a North American Construction Management firm based in Toronto, Canada, with offices in Vancouver, Montreal, and Chicago. We specialize in Institutional, Retail, Hospitality, and Corporate construction, focusing on the North American market.

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