Project Administrator

2 days ago

Etobicoke ON, Canada Prodigy Group Full time

About The Opportunity:

We're looking for a Project Administrator to join our team The Project Administrator provides support to construction project teams with respect to financial administration activities and management of project documentation.

Who We Are:

Prodigy is a North American Construction Management firm based in Toronto, Canada, with offices in Vancouver, Montreal, and Chicago. We specialize in Institutional, Retail, Hospitality, and Corporate construction, focusing on the North American market.

At Prodigy, our people serve as the driving force behind our path towards greatness. This collective dedication, encompassing our executive team, senior management, and our highly talented field-level professionals, has propelled Prodigy to rapid success and a solid industry reputation. In doing so, we've built a diverse and inclusive team where each member's unique experiences and perspectives enrich our collective journey. Our commitment is to ensure that every team member feels empowered to embrace their authentic selves and to provide every team member with the opportunity to reach their full potential and make a meaningful contribution to the communities we serve.

If you're someone who finds inspiration in these types of projects and shares our commitment to relationships, trust, accountability, Inclusivity, and honesty, we invite you to become a part of our team.

Please visit our website to learn more about our organization.

As a Project Administrator, you’ll be responsible for:

  • Under the direction of Project Managers, the Project Administrator performs administration duties in coordination with project management teams for one major or multiple smaller projects.

Project Set Up

  • Prepare Project Requisition Forms.
  • Set Up Project Shared File Structures.
  • Collect Health and Safety Documentation.

Tendering

  • Assist in preparation of Subcontract Tender Documentation.

Prepare And Manage Project Purchase Orders and Subcontracts

  • Prepare Subcontract Purchase Orders for Materials and Equipment.
  • Prepare Subcontracts and Manage Execution Internally/Externally.
  • Collect and Manage Subcontract Documentation – WSIB, Insurance, etc.

Change Management

  • Assist in collection of subcontractor pricing where required.
  • Assist in preparation and processing of Proposed Change Orders.
  • Process Client Issued Change Orders and related Subcontract Change Orders.

Accounts Payable Support

  • Reconcile Monthly Invoices to Purchase Orders and Subcontracts.

Document Management

  • Maintain Document Management in accordance with Prodigy Standards.
  • Support Project Teams in filing and distribution.
  • Maintain tracking logs for project documentation.
  • Assist in preparation of weekly reports and distribution.
  • Assist in preparation of Close Out Documentation.

About You:

The successful candidate will have the following:

  • Post-secondary education in business administration, project management or related field.
  • The preferred job experience is a minimum of 1 year.
  • Experience working in ICI Construction Markets is considered an asset.
  • Skilled working ability in MS Word, Excel, and Outlook.
  • Capable of using MS Office Suite and Procore
  • Demonstrates a willingness to adapt, improvise, and remain flexible in response to evolving circumstances.
  • Competent in written and verbal communication.
  • Competent in time management and work prioritization.
  • Demonstrate a high level of integrity and accountability.
  • Willingness to learn and grow.

What’s in it for you:

  • Competitive Base Salary and Vacation
  • Yearly bonus structure
  • Employer-Paid Extended Health & Dental Benefits
  • Ongoing company social activities and celebrations

To Apply:

Ready to take the next step in your career? Submit your resume today If selected for an interview, your compensation will be market-competitive and dependent on your qualifications and experience.

We know that fit for a role goes both ways, and you may have other questions – so feel free to contact us in advance of applying.

Prodigy Group is strongly committed to an inclusive selection process, being barrier-free, and fostering a workforce that reflects the diversity of the community. We encourage applications from all qualified individuals, including applicants from all cultures, racialized communities, abilities, diverse sexual and gender identities, and others who may contribute to the further diversification of ideas. Prodigy Group provides accommodation, accessible formats, and communication support for the recruitment process upon request. Please contact us at hr@prodigy-group.com if you require accommodation at any stage in the recruitment process.

We thank all applicants for their interest:
however only those selected for an interview will be contacted.

Connect with us on LinkedIn and Instagram to stay updated on our exciting projects and company culture.

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