Project Administrative Assistant

6 days ago

Etobicoke, Canada Frisoni Mechanical Inc. Full time

**Who We Are**

Frisoni Mechanical focuses on providing complete Plumbing, Heating, Gas & Fire Protection to the industrial, commercial and residential markets in the Greater Toronto and surrounding areas. Our focus is both new construction and service. Established in 2010, Frisoni Mechanical believes that a strong relationship with our clients is of utmost importance. We provide our clients with competitive pricing, strict adherence to deadlines, 24/7 emergency service, and guaranteed customer satisfaction We enforce the highest adherence to Health & Safety standards and policies. We believe that it is because of our team dedication to each job, no matter what size, that we continue to stay competitive while delivering excellent results.

We are currently seeking a highly motivated and customer-centric Project Administrative Assistant to join our team.
- Assisting the Project Manager with all administrative functions and processes as required.
- Ensuring that the team adheres to provided timelines, deliverables, and documenting progress as required.
- Compiling, organizing, and filing all project documentation for the Project Managers.
- Communicating plans, actions, risks, and issues with key stakeholders as required.
- Assisting with the day-to-day activities including reading takeoffs and acquiring quotes from suppliers.
- Ensuring documentation is updated throughout the length of the project.
- Preparing and updating project binders for site as required.
- Collaborating with team members to solve any issues that may arise during the project.
- Promptly notify the site of any change notices along with communicating the appropriate documents.
- Following-up and building relationships with the General Manager and other stakeholders as required.
- Preparing close out documents at the end of the project.
- Build and maintain positive relationships with vendors.
- Analyzing project data and producing progress reports.
- Eager to contribute to the expansion of the company.
- Acquire up-to-date technical knowledge.
- Conduct price checks on product invoices to ensure accurate billing.
- Other duties as required.

**Requirements and Qualifications**
- 1-2 year of experience in a similar role (preferred)
- Experience in commercial construction (preferred)
- Mechanical Engineering Technology Diploma or similar training.
- Proficient Microsoft Office skills
- Excellent written and verbal communication skills
- Ability to meet deadlines in the face of shifting priorities
- Reliable, self motivated, and goal driven
- Strong team player with an ability to work independently
- Ability to influence others to action
- Strong customer service skills with a safety mindset
- Ability to learn, apply, and adapt quickly
- Strong problem-solving skills
- Excellent attention to detail and accuracy
- A positive ‘can-do’ attitude

**Perks**
- Competitive salary
- Benefits after 3 months

Pay: $38,000.00-$45,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Vision care

Schedule:

- Monday to Friday

**Experience**:

- Project Coordinator: 1 year (required)

Work Location: In person

  • Project Administrative Assistant

    2 weeks ago

    Etobicoke, Canada Frisoni Mechanical Inc. Full time

    **Who We Are** Frisoni Mechanical focuses on providing complete Plumbing, Heating, Gas & Fire Protection to the industrial, commercial and residential markets in the Greater Toronto and surrounding areas. Our focus is both new construction and service. Established in 2010, Frisoni Mechanical believes that a strong relationship with our clients is of utmost...

  • Project Administrator

    6 months ago

    Etobicoke, Canada SEMA RAILWAY STRUCTURES Full time

    SEMA is a leading construction service provider to the railway industry in Canada. SEMA, through its operating companies specialize in the design, fabrication, and installation of railway and transportation infrastructure. Workplace : Etobicoke office **Salary**: Salaries will be commensurate with experience MAIN DUTIES: Reporting to the Vice-President,...

  • Project Administrator

    3 weeks ago

    Etobicoke, Canada Prodigy Group Full time

    About The Opportunity: We're looking for a Project Administrator to join our team! The Project Administrator provides support to construction project teams with respect to financial administration activities and management of project documentation.Who We Are:Prodigy is a North American Construction Management firm based in Toronto, Canada, with offices in...

  • Project Administrator

    3 weeks ago

    Etobicoke, Canada Prodigy Group Full time

    About The Opportunity: We're looking for a Project Administrator to join our team! The Project Administrator provides support to construction project teams with respect to financial administration activities and management of project documentation. Who We Are: Prodigy is a North American Construction Management firm based in Toronto, Canada, with...

  • Project Administrator

    3 weeks ago

    Etobicoke, Canada Prodigy Group Full time

    About The Opportunity: We're looking for a Project Administrator to join our team! The Project Administrator provides support to construction project teams with respect to financial administration activities and management of project documentation.Who We Are:Prodigy is a North American Construction Management firm based in Toronto, Canada, with offices in...

  • Administrative Assistant

    1 month ago

    Etobicoke, Canada The George Hull Centre Full time

    **SAFE-T Administrative Assistant** **Full-Time Contract Position **(Approx. 4 months, with possible extension) **Hourly Pay Range**: $25.17- 27.53 **LOCATION**: The George Hull Centre for Children and Families Etobicoke, Ontario The George Hull Centre is pleased to be launching the Sexual Abuse Family Education Treatment Program (SAFE-T) and is...

  • Assistant Project Manager

    6 months ago

    Etobicoke, Canada Sofvio Full time

    We're helping one of our clients, **PomeGran**, hire for an **Assistant Project Manager.** “Join Us in Building the Future of Connectivity.” Compensation**:CAD65K - 80K/year.** Location**:75 International Blvd suite 300, Etobicoke, ON, Canada.** Skills**:Proficient in telecommunications.** Responsibilities and more: - Assist the Project Manager in...

  • Project Management Assistant

    6 months ago

    Etobicoke, Canada The Garland Company Full time

    **Project Management Assistant** **GENERAL SUMMARY OF POSITION**: The position provides high level financial and administrative support to the Project Manager, the Director of Operations and other assigned leadership staff. This position requires a strong understanding of all relevant company operations and handles highly confidential information regularly,...

  • Project Administrator

    6 months ago

    Etobicoke, Canada Aecon Group Full time

    **Come Build Your Career at Aecon!** As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to...

  • Projects Administrator

    6 months ago

    Etobicoke, Canada Metro Compactor Service Full time

    Metro Compactor Service is looking for an experienced Projects Administrator to join our team! This enthusiastic individual will be responsible for a diverse set of tasks that are essential to the smooth functioning of our office and projects operations. We are looking for someone who has excellent organizational skills, attention to detail, must be able to...

  • Project Administrator

    2 weeks ago

    Etobicoke, ON, Canada Prodigy Group Full time

    About The Opportunity: We're looking for a Project Administrator to join our team! The Project Administrator provides support to construction project teams with respect to financial administration activities and management of project documentation. Who We Are: Prodigy is a North American Construction Management firm based in Toronto, Canada, with...

  • Project Administrator

    2 weeks ago

    Etobicoke, ON, Canada Prodigy Group Full time

    About The Opportunity: We're looking for a Project Administrator to join our team! The Project Administrator provides support to construction project teams with respect to financial administration activities and management of project documentation. Who We Are: Prodigy is a North American Construction Management firm based in Toronto, Canada, with...

  • Project Administrator

    2 weeks ago

    Etobicoke, Canada Prodigy Group Full time

    About The OpportunityWe're seeking a skilled Project Administrator to support our construction project teams in financial administration and documentation management.Company OverviewProdigy Group is a North American Construction Management firm with offices in Toronto, Vancouver, Montreal, and Chicago. We specialize in Institutional, Retail, Hospitality, and...

  • Project Administrator

    2 months ago

    Etobicoke, Canada Ledcor Full time

    Location: Etobicoke, ON, Canada Date Posted: Oct 30, 2024 Job ID: R22016 Job Status: Full-Time Description Job Summary: The Project Administrator is responsible for the accurate and timely processing of accounts payable and accounts receivable. As well as performs a range of tasks related to subcontractor management and time capture. Working under moderate...

  • Talent Acquisition

    6 months ago

    Etobicoke, Canada Bond Consulting Group Inc. Full time

    Bond Consulting Group is a leading SR&ED firm, an innovator, with an excellent reputation in the industry and a fantastic corporate culture. SR&ED stands for "Scientific Research & Experimental Development" - it's the name of the largest corporate tax incentive program in Canada. We are currently experiencing rapid growth through client acquisitions, and...

  • Startup Project Administration Officer

    6 months ago

    Etobicoke, Canada Launchpath Inc. Full time

    **Business Address**: 155 Legion Road, North Toronto Ontario M8Y 0A7 **Wage**: 26.95$ **Vacancy: 2** **Job description**: - Supporting internal business consultants, facilitating communication between start - up clients and consultants, assisting the consultants in ensuring effective communication channels for their clients. - Developing, implementing...

  • Administrative Assistant

    4 months ago

    Etobicoke, Canada CTP environnement Full time

    **Tasks** You will be part of small and professional worldwide company with headquarter based in France, specialised in industrial chemical cleaning and wastewater treatment solutions. Out of the Toronto office, you will report to the Branch Manager East, overseeing all projects in East Canada (ON, QC, NB, NL, NS). After a phase of integration, you will be...

  • Project Administrator

    2 weeks ago

    Etobicoke, ON, Canada Prodigy Group Full time

    We're looking for a Project Administrator to join our team! The Project Administrator provides support to construction project teams with respect to financial administration activities and management of project documentation. Prodigy is a North American Construction Management firm based in Toronto, Canada, with offices in Vancouver, Montreal, and...

  • Receptionist - Administrative Assistant

    2 months ago

    Etobicoke, Canada Ledcor Full time

    Location: Etobicoke, ON, Canada Date Posted: Oct 11, 2024 Job ID: R21840 Job Status: Full-Time Description Job Summary: You are an energetic administrative professional seeking a key support role with a wide range of responsibilities. You have a proven commitment to customer service, a self-starter and team player. You will ensure the smooth operation of...

  • Administrative Assistant

    6 months ago

    Etobicoke, Canada William Osler Health System Full time

    Company Description One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest...