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Business Administration Coordinator

1 week ago

Ottawa, Ontario, Canada Klick Health Full time

About Klick Health


Klick Health is a leading force in life sciences, driving innovation and growth since 1997. As a vibrant ecosystem of talented professionals, we're constantly evolving and adapting to the changing landscape. Our team has expanded exponentially, and we continue to push boundaries.


What does this mean for you? As Klick experiences rapid growth, so do the opportunities for our team members. We invest in talent early and often, developing future leaders at all levels. Our commitment to development and inclusivity has earned us recognition as one of Canada's Top 10 Great Workplaces, 10 Most Inspiring Cultures, Best Workplace for Innovators, Best Managed, and Fastest Growing.


Career paths are rarely straightforward. At Klick, we view this complexity as an asset. If you believe you'd thrive in this role, we encourage you to explore further and take the first steps towards starting your career journey with Klick.


The Business Manager Role

The Business Administration Coordinator will support the Client Success Teams (CST) in maintaining accurate financial reports and invoicing. Reporting directly to the Director of Project Operations and collaborating with a CST delivery lead, the work done by this individual will have a direct impact on project management/delivery teams' day-to-day operations and provide essential data points for leadership decision-making.


Key Responsibilities:
  • Maintaining processes and templates to ensure financial information regarding projects/programs is accurate and easily reportable
  • Documenting and maintaining client financial reporting requirements, processes, and procedures
  • Maintaining accurate and detailed reporting on media allocations and spend across platforms
  • Maintaining internal and external financial continuity across several platforms
  • Completing monthly client invoicing
  • Compiling financial information and data to assist project management leadership in decision-making
  • Managing and coordinating client-facing monthly reporting, budgeting, and re-forecasting processes
  • Coordinating with project management, business teams, and finance teams to maintain a cohesive and unified approach to client finances
  • Identifying and/or creating tools to alleviate administrative challenges in project management, media, operations, and finance teams, enabling a higher level of service to increasing clients, efficiency, and output

Requirements:
  • 4-6 years of experience in a similar role
  • Advanced Excel/Google spreadsheet capabilities
  • Able to generate query-based reports from various sources
  • Superior attention to detail and organizational skills
  • Works well in a fast-paced environment, taking advantage of onboarding and growth opportunities
  • Excellent mathematical skills
  • Inquisitive and honest while challenging the status quo
  • Solid communication skills in English, both written and verbal
  • Ability to take on any challenge with a positive and ambitious attitude
  • Comfort with integrating AI into work

This full-time role offers tremendous growth opportunities, ensuring consistency and accuracy in financials and business administration while working with a large team from multiple disciplines.


Diversity is integral to our culture. By collaborating with individuals from diverse backgrounds and personal experiences, we build stronger teams that make Klick a better workplace. We strongly encourage people from all backgrounds to consider joining us and becoming part of our team.


The above statements describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities.