Senior Administrative Coordinator

3 weeks ago

Ottawa, Ontario, Canada People Exchange Inc on behalf of SISIP Financial Full time

SISIP Financial has been serving the military community for over 50 years. Canadian Armed Forces (CAF) community members trust SISIP Financial for expert advice and solutions across investing, insurance, financial planning and sustainable financial wellness.

If you are seeking an opportunity with true purpose, to serve those who serve Canadians, SISIP is the place for you. Come work with a growing team of dedicated professionals who thrive in a collaborative work environment committed to continuous improvement, personal growth and professional development.

This is a hybrid role and will be in SISIP's head offices in Ottawa.

THE ROLE

As a Senior Administrative Coordinator, you will provide right hand support to the Senior Vice President of SISIP Financial, while handling multiple and simultaneous deadlines. Effective communication and the ability to handle a high volume of work is essential to this position. Managing relationships with networks and stakeholder is an important aspect of this role, as you will regularly interface with internal and external partners, executives and senior members of the CAF community.

RESPONSIBILITIES

  • Provide critical, day-to-day administrative and project support to the Senior Vice President and members of the leadership and national office teams.
  • Responsible for monitoring organizational priorities and initiatives and providing regular reports identifying gaps and progress, and recommendations as may be appropriate, utilizing sound judgement and discretionary skills in decision making.
  • Provide coordination support to the leadership team members on multiple projects and interaction with cross functional teams and internal partners to deliver projects with excellence.
  • Meetings and events administration (internal and external) including planning, scheduling, conference calls, recording of minutes, materials preparation.
  • Assist in reconciling projects, updating status and escalating where necessary to keep delivery on track.
  • Coordinating of communication flow and execution of communications on behalf of the Senior Vice President, leadership team and internal partners.
  • Participate in the mandate of the internal communications team to support execution of planned employee engagement and organizational communications calendar. 
  • Work closely with internal partners to coordinate and track shared services requirements (marketing, translation, facilities, etc) in support of SISIP's national office and branch needs. 
  • Schedule appointments and meetings, manage agendas and documents, coordinate travel arrangements and prepare travel claims and expense reports for the team.
  • Calendar management for the Senior Vice President and leadership team as may be required.
  • Manage correspondences and enquiries, including researching for reference documentation, monitoring, re-directing, and timely follow-up.
  • Research, draft and edit correspondence, reports, plans, lists and briefing notes.

QUALIFICATIONS

  • College diploma or certificate in Administration, Office Administration, Business or a related field
  • 5+ years of experience in office administration, or a related field
  • French fluency an asset

  • Senior Administrative Coordinator

    7 days ago

    Ottawa, Ontario, Canada Luxottica Full time

    About the RoleWe are seeking a highly organized and detail-oriented Senior Administrative Coordinator to join our team at Luxottica.Key ResponsibilitiesThis is an exciting opportunity for a seasoned administrator to lead and coordinate office administrative procedures, delegate work to support staff, and oversee payroll administration.The successful...

  • Senior Administrative Coordinator

    5 days ago

    Ottawa, Ontario, Canada Choice Properties Full time

    Job SummaryThe Senior Administrative Coordinator will provide high-level administrative support to multiple Executives. This role requires a high degree of confidentiality and judgment.Main Responsibilities:Complete a broad variety of administrative tasks for executives, including calendar management, email organization, event planning, travel arrangements,...

  • Administrative Coordinator for Senior Management

    3 days ago

    Ottawa, Ontario, Canada Great Gulf Corporation Full time

    **Job Overview**Great Gulf Corporation is seeking an experienced Administrative Coordinator to provide high-level administrative support to our Executive Team. The successful candidate will be responsible for coordinating various aspects of our operations, including calendar management, travel arrangements, and meeting coordination.Key...

  • Administrative Coordinator

    5 days ago

    Ottawa, Ontario, Canada ipss inc. Full time

    Job SummaryThe role of an Administrative Coordinator with IPSS Inc. involves providing strategic support on projects/initiatives, research activities, and issues management in the Office of the Chief Information Security Officer (CISO). The ideal candidate will have extensive experience providing administrative support to senior management, handling a broad...

  • Administrative Coordinator

    2 days ago

    Ottawa, Ontario, Canada Parsons Oman Full time

    At Parsons Oman, we are seeking a highly skilled and experienced Senior Administrator to join our team in Doha. The successful candidate will be responsible for providing administrative support to our Client Chief, ensuring efficient time management and the absence of conflicts.The ideal candidate will have a bachelor's degree in a relevant discipline and 5+...

  • Telephone and Nurse Call System Administrator

    4 days ago

    Ottawa, Ontario, Canada Sienna Senior Living Full time

    Telephone and Nurse Call System AdministratorJob Category: Specialist IRequisition Number: ADMPH063975Apply nowPosted: March 24, 2025Full-TimeHybridLocationsShowing 1 locationSienna Support ServicesSupport Services Office302 Town Centre Blvd.Suite 300Markham, ON L3R0E8, CANWe are Sienna Senior Living, a publicly traded company (TSX:SIA) and one of Canada's...

  • Administrative Services Coordinator

    4 weeks ago

    Ottawa, Ontario, Canada Express Employment Professionals - Ottawa East Full time

    We're seeking a highly motivated and organized Administrative Services Coordinator to join our client's team in the West End As a key player in the electrical industry, our client offers a dynamic and supportive environment where you'll gain hands-on experience, work on exciting projects, and develop your skills in construction coordination.At this time, we...

  • Administrative Services Coordinator

    4 weeks ago

    Ottawa, Ontario, Canada Express Employment Professionals - Ottawa East Full time

    We're seeking a highly motivated and organized Administrative Services Coordinator to join our client's team in the West End As a key player in the electrical industry, our client offers a dynamic and supportive environment where you'll gain hands-on experience, work on exciting projects, and develop your skills in construction coordination.At this time, we...

  • Administrative Services Coordinator

    1 week ago

    Ottawa, Ontario, Canada Altis Recruitment Full time

    About Us Altis Recruitment is committed to increasing diversity and inclusion in today's workforce. We believe that every individual deserves equal opportunities and we strive to create a welcoming environment for all candidates. Job Summary We are seeking an Executive Assistant to join our team in Ottawa. As an Executive Assistant, you will be responsible...

  • Senior Executive Coordinator

    2 days ago

    Ottawa, Ontario, Canada UNAVAILABLE Full time

    Job DescriptionAre you an experienced senior administrative professional that drives effectiveness, efficiency and smooth coordination of executive level functions? Do you have experience with issues management and carrying out complex administration operations? Are you passionate about exceptional health care and driven by a desire to help others?If so,...

  • Senior Executive Coordinator

    7 hours ago

    Ottawa, Ontario, Canada Local Health Integration Networks Full time

    Job DescriptionAre you an experienced senior administrative professional that drives effectiveness, efficiency and smooth coordination of executive level functions? Do you have experience with issues management and carrying out complex administration operations? Are you passionate about exceptional health care and driven by a desire to help others?If so,...

  • Senior Leadership Coordinator

    5 days ago

    Ottawa, Ontario, Canada uOttawa | Carrières - Careers Full time

    The role of Senior Administrator requires a highly skilled individual who can provide administrative support to the senior leadership team within the Postgraduate Medical Education department. Key responsibilities include:Researching and analyzing complex data to prepare reports and presentations for meetings and committees.Developing and implementing...

  • Telephone and Nurse Call System Administrator 2025-03-29

    2 days ago

    Ottawa, Ontario, Canada Sienna Senior Living Full time

    Telephone and Nurse Call System AdministratorJob Category: Specialist IRequisition Number: ADMPH063975Apply now- Posted: March 24, 2025- Full-Time- HybridLocationsShowing 1 locationSienna Support ServicesSupport Services Office302 Town Centre Blvd.Suite 300Markham, ON L3R0E8, CANWe are Sienna Senior Living, a publicly traded company (TSX:SIA) and one of...

  • Administrative Coordinator

    4 days ago

    Ottawa, Ontario, Canada Great Gulf Full time

    Job DescriptionThe Executive Assistant is responsible for providing senior-level administrative support to the Executive Team at our Toronto office location.Main ResponsibilitiesProvide personal assistance and administrative clerical support to the Executive Team.Manage executives' calendars, schedule appointments, and manage various reservations.Organize...

  • Administrative Coordinator

    2 days ago

    Ottawa, Ontario, Canada Modern Niagara Full time

    Company OverviewModern Niagara is a leading provider of mechanical, electrical, and building services solutions to building owners, managers, and general contractors across Canada. Our company is committed to delivering exceptional service and support to our clients through a team of highly skilled and dedicated professionals.We value passion, initiative,...

  • Senior Project Coordinator

    4 days ago

    Ottawa, Ontario, Canada Chad Management Group Full time

    **Project Coordinator Opportunity**We are seeking a highly skilled Senior Project Coordinator to join our team at Chad Management Group. As a senior project coordinator, you will be responsible for supporting the development and implementation of project plans, budgets, and timelines.The successful candidate will have a strong background in project...

  • Senior Project Coordinator

    5 days ago

    Ottawa, Ontario, Canada Cpus Engineering Staffing Solutions Inc. Full time

    Job Summary">We are seeking a senior project coordinator to support our project management team in delivering complex projects. As a Senior Project Coordinator, you will be responsible for coordinating project activities, ensuring that projects are delivered on time and within budget.">The ideal candidate will have extensive experience in project...

  • Office Administration Coordinator

    4 days ago

    Ottawa, Ontario, Canada PAA Advisory Full time

    Join Our TeamWe are seeking an experienced Administrative Assistant to join our dynamic team at PAA Advisory | Conseils. As an Administrative Assistant, you will provide critical support to our Senior Operations Manager and contribute to the smooth functioning of our team. If you are a highly organized and detail-oriented individual with excellent...

  • Administrative Coordinator for Medical Professionals

    4 days ago

    Ottawa, Ontario, Canada MedSleep Inc. Full time

    Job Description:We are looking for a skilled Administrative Coordinator for Medical Professionals to support our healthcare team at MedSleep Inc. in Ottawa, ON.Perform administrative duties such as handling referrals, booking patient appointments, preparing patient charts, filing, answering phones, updating the EMR system, and coordinating physicians'...

  • Senior Administrative Professional

    2 days ago

    Ottawa, Ontario, Canada Modern Niagara Full time

    Overview of ResponsibilitiesThe successful candidate will provide administrative support to our Construction leaders with a wide range of duties, including office management of our Head Office. Key responsibilities include:Assist Executives with administrative tasks, including calendar, email management, and travelDevelop business acumen to anticipate needs...