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Dental Office Coordinator

1 month ago

Oakville, Ontario, Canada GREAT LAKES DENTISTRY Full time
Job Summary

GREAT LAKES DENTISTRY is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our dental team, ensuring the smooth operation of our office.

Key Responsibilities
  • Interview patients to obtain case histories and maintain accurate records
  • Schedule and confirm appointments, ensuring timely and efficient use of our dental team's time
  • Complete insurance and other claim forms, ensuring accurate and timely submission
  • Maintain a well-organized filing system, both physical and electronic
  • Order supplies and maintain inventory, ensuring our office is always equipped with the necessary materials
  • Determine and establish office procedures and routines, ensuring efficient and effective operation
  • Enter and format electronically based medical reports and correspondence, preparing spreadsheets and documents for review
  • Initiate and maintain confidential medical files and records, ensuring the highest level of patient confidentiality
  • Prepare draft agendas for meetings and take, transcribe, and distribute minutes, ensuring all team members are informed and up-to-date
Requirements
  • College, CEGEP, or other non-university certificate or diploma from a program of 1 year to 2 years
  • Experience an asset, but not required
  • Ability to work in a fast-paced environment, prioritizing tasks and managing multiple responsibilities
  • Excellent communication and organizational skills, with a strong attention to detail
  • Proficiency in Microsoft Office and other software applications, with the ability to learn new systems quickly
What We Offer
  • A competitive salary and benefits package
  • A dynamic and supportive work environment
  • The opportunity to work with a talented and dedicated team