Administrative Program Support

7 days ago

Saskatchewan, Canada The Regina Open Door Society Full time
Job Summary

The Regina Open Door Society is seeking an Administrative Program Support to provide administrative support to the clients and staff of the evening English Language program within RODS Language Services department.

Key Responsibilities
  • Provide a welcoming environment for clients and staff at RODS Language Services.
  • Act as receptionist for the building in the evening; answer general inquiries in a professional and courteous manner; direct inquiries to appropriate staff members.
  • Respond to inquiries related to RODS' services, RODS Language Services programming, language and placement tests, etc.
  • Oversee office and equipment maintenance requests for the program.
  • Take care of clients' complete registration cycle, including adding them to and withdrawing them from class lists.
  • Prepare LINC completion certificates; and letters of attendance for students upon request.
  • Create clients' profile in the internal database, update program participants information on a regular basis, input attendance data into the funder's database on a monthly basis.
  • Assist other LINC staff with administrative tasks as related to the program, time permitting.
  • Keep inventory of teaching and non-teaching materials up-to-date.
  • Book interpreters for orientation and parenting sessions, and meetings with clients; book transportation for educational field trips; keep track of the data for reporting purposes.
  • Perform other position-related duties as needed.
Requirements
  • High School Diploma; post-secondary education in Office Administration.
  • 1-3 years of experience providing administrative services in an office setting.
  • Strong technological skills; proficiency in using the MS Office Suite esp. Word, Excel, Outlook, experience working with databases.
  • Proficiency in using a variety of office equipment.
  • Excellent interpersonal, communication, and organization skills.
  • Exceptional customer service, organizational, and time management skills.
  • Excellent telephone etiquette.
  • Attention to detail, and ability to multitask.
  • Proven accountability, resourcefulness, and professionalism.
  • Experience working in a multi-cultural setting.
  • Ability to maintain strict confidentiality as dictated by RODS HR Policies and Procedures.
  • Knowledge of another language is an asset.
Work Environment

This is an in-person position. The hours of work for this position are Monday to Thursday from 4:00 p.m. to 8:00 p.m. with a total of 16 hours of work per week.

The Regina Open Door Society is committed to fostering a work environment that values diversity, equity, and inclusion.

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