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Administrative Coordinator

2 months ago

Newmarket, Ontario, Canada Southlake Regional Health Centre Full time
Job Summary

The Administrative Assistant plays a vital role in supporting the Surgical & Thoracic Surgery Program at Southlake Regional Health Centre. This dynamic individual will provide administrative and organizational support to the program, ensuring efficient day-to-day operations and maintaining up-to-date office systems.

Key Responsibilities
  • Provide advanced administrative support to the Director/Managers/Physician Leaders, including managing schedules, correspondence, and workflow.
  • Assess and anticipate the needs of the team, making independent decisions based on knowledge of current situations.
  • Collaborate with other Administrative Assistants and key stakeholders to prepare agendas, manage materials, and follow up on outstanding action items.
  • Coordinate meetings and prepare high-quality, concise minutes.
  • Utilize strong problem-solving skills and sound judgment to resolve administrative issues.
  • Ensure efficient day-to-day support to the team, maintaining up-to-date office systems and managing complex tasks simultaneously.
Requirements
  • Successful completion of a Medical Administrative Diploma or related discipline from a recognized Community College.
  • 3-5 years of secretarial experience at a senior level or equivalent combination of education and experience.
  • Recent Healthcare/hospital experience preferred.
What We Offer

Southlake Regional Health Centre is committed to providing an exceptional experience for staff and clients within a challenging and exciting healthcare environment. As a member of our team, you will have the opportunity to work in a dynamic and supportive environment, with a focus on patient and staff safety, quality, and excellence.