Nursing Department Coordinator

4 weeks ago


Pickering, Ontario, Canada Southbridge Care Homes Full time

Southbridge Care Homes is seeking a dedicated and organized Nursing Department Coordinator to join our team. As a key member of our nursing department, you will be responsible for enhancing the effective management and administration of daily operations.

Key responsibilities include:

  • Performing clerical duties associated with the daily operation of the Nursing department
  • Adhering to established policies and procedures regarding quality assurance, occupational health and safety, environment, and infection control
  • Assisting with communication to Physicians for outstanding Physicals required by residents
  • Attending all nursing related committee meetings and taking meeting minutes
  • Responding to inquiries and concerns from residents, families, and staff, triaging the inquiries accordingly
  • Maintaining purchase orders and inventory controls in relation to the Nursing department
  • Ensuring that resident care supplies are distributed to all the units on a weekly basis
  • Establishing and confirming resident dental, specialist, hairdressing, and outside appointments
  • Ensuring all transportations and schedule booked for residents (i.e. Dialysis appointments)
  • Inputting changes to the staff schedules daily and presenting them to DOC for approval; performing various clerical duties and preparing reports as required; maintaining or assisting in maintenance of resident records and files;
  • To answer absentee calls, identify replacement staff, and track and record all occurrences;
  • To interpret collective agreement for clarification purposes;
  • Organizing Resident Files/Charts on all Home Areas. Information includes but is not limited to Resident Admission, Discharge or Transfer To prepare and post the Nursing Department schedules as per contracts; prepare, post and maintain the daily nursing schedule, including making calls to staff;
  • Maintaining the highest level of confidentiality
  • Other duties as required

The ideal candidate will have the following qualifications and skills:

  • Post Secondary Certificate in Business or office administration or related program
  • One year or more of experience in a similar position with working knowledge of general office operations
  • Experience with scheduling of staff
  • Experience in Long Term Care with utilization of Point Click Care considered an asset
  • Pleasant telephone manner with strong customer service skills Strong interpersonal and organizational skills, ability to work in a fast-paced environment and have exceptional time management skills
  • Experience with Microsoft office suite of applications


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