High-Level Administrative Support Specialist

2 weeks ago


Delta, British Columbia, Canada COGNITIA Healthcare Technologies Ltd. Full time
Job Description

We are seeking a highly skilled and organized High-Level Administrative Support Specialist to join our team at COGNITIA Healthcare Technologies Ltd.

The successful candidate will be responsible for providing administrative support to our senior management team, ensuring seamless day-to-day operations and contributing to the overall success of the organization.

Key Responsibilities:
  • Coordinate seminars, conferences, and other events, ensuring timely execution and effective communication.
  • Develop and manage budgets, tracking expenditures and making recommendations for cost savings.
  • Prepare and maintain accurate records of meetings, minutes, and action items.
  • Schedule appointments and ensure smooth logistics for internal and external stakeholders.
  • Provide exceptional customer service, responding promptly to phone calls, emails, and other inquiries.
  • Analyze employee data and provide insights to inform business decisions.
  • Advise senior management on administrative matters, offering strategic guidance and support.
  • Maintain inventory and order office supplies, ensuring a well-stocked and efficient workspace.
  • Oversee payroll administration, ensuring accuracy and compliance with regulations.
  • Arrange travel itineraries, make reservations, and coordinate logistics for employees.
  • Greet visitors and direct them to relevant contacts or service areas.
  • Type and proofread correspondence, reports, and other documents, ensuring high-quality output.
  • Contribute to a positive work environment by providing excellent customer service and supporting colleagues as needed.
Requirements:
  • Bachelor's degree in Business Administration, Communications, or a related field.
  • At least 2 years of experience in an administrative role, preferably in a healthcare or technology industry.
  • Excellent organizational and time management skills, with ability to prioritize tasks and meet deadlines.
  • Strong communication and interpersonal skills, with ability to build rapport with diverse stakeholders.
  • Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
  • Ability to analyze data and provide actionable insights to inform business decisions.
Benefits:
  • Dental plan
  • Vision care benefits
  • Permanent employment
  • English language
  • 30 hours per week
Compensation:

The estimated salary for this role is between $50,000 and $65,000 per year, depending on qualifications and experience. This figure is based on national averages and may vary depending on location and industry standards.



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