Administrative Support Specialist, Finance Department

4 weeks ago


Delta, British Columbia, Canada City of Delta Full time

Administrative Support Specialist, Finance Department

We are seeking a highly organized and motivated individual to provide administrative support to the Finance Executive offices.

The successful candidate will manage all workflow through the General Manager and coordinate workflow among department managers, anticipate needs, and take initiative to ensure smooth day-to-day operations.

Duties & Responsibilities

  • Manage the department's filing system, ensuring consistent retention and efficient record management.
  • Coordinate meetings and timelines, create and distribute accurate and timely agendas and minutes, and prepare presentation materials.
  • Provide excellent customer service, responding to internal and external requests, and maintain electronic tracking and records of invitations and customer complaints.
  • Support the General Manager and Directors with administrative tasks, special projects, and corporate initiatives.
  • Anticipate, identify, and manage emerging issues and challenges.
  • Maintain a high degree of ethics, discretion, and confidentiality, exercising tact, courtesy, and diplomacy in handling sensitive issues.

Qualifications

The ideal candidate will have a minimum of five years of progressive high-level office experience, proficiency in MS Office, and municipal experience or local government management courses.

Strong organizational, interpersonal, and communication skills are essential, along with the ability to build relationships, meet deadlines, and manage changing priorities.



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