Executive Support Specialist

2 weeks ago

Edmonton, Alberta, Canada Raj Cargo Transport Inc Full time
About the Role

We are seeking a highly skilled and organized Executive Support Specialist to join our team at Raj Cargo Transport Inc.

This is a permanent, full-time position working 32-40 hours per week. The ideal candidate will have a college diploma or equivalent, with 1-2 years of experience in a similar role.

The Executive Support Specialist will be responsible for providing administrative support to senior management, including planning and controlling budgets, supervising other workers, and establishing policies and procedures.

Key Responsibilities:

  • Plan and control budget and expenditures
  • Supervise other workers
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Oversee the classification and rating of occupations
  • Plan, develop and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage contracts
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials and HR consultants
  • Negotiate collective agreements on behalf of employers or workers
  • Organize staff consultation and grievance procedures
  • Oversee payroll administration
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Assign, co-ordinate and review projects and programs
  • Plan, organize, direct, control and evaluate daily operations

Computer and Technology Knowledge:

  • MS Word

Benefits and Support:

  • Offers mentorship, coaching and/or networking opportunities for persons with disabilities
  • Offers mentorship programs that pair newcomers and/or refugees with experienced employees
  • Offers on-the-job training tailored to youth
  • Offers mentorship, coaching and/or networking opportunities for Indigenous workers

Salary: $45,000 - $55,000 per year, depending on experience and qualifications. If you are a motivated and organized individual looking for a new challenge, please submit your application.

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