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Executive Assistant

2 months ago

Mississauga, Ontario, Canada MCKESSON Full time
About McKesson

Mckesson is a leading healthcare company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Our mission is to improve the health and well-being of our customers and communities.

Job Summary

We are seeking an experienced Executive Assistant to support our Vice President and General Manager of Biopharma Operations. The successful candidate will provide administrative support, manage schedules, coordinate meetings, and communicate with internal and external stakeholders.

Key Responsibilities
  • Administrative Support
    • Manage the schedules of the VP/GM Biopharma Ops and ensure optimal time allocation
    • Prepare meeting agendas, coordinate meetings, and dispatch meeting invitations
    • Organize Biopharma Ops team meetings and ensure all required materials are ready
    • Transcribe meeting minutes and follow up on next steps
  • Communication
    • Work closely with the internal communication team to prepare internal and external communications
    • Prepare confidential correspondence and documentation
    • Manage phone calls, prioritize messages, and handle inquiries professionally
  • General Administration
    • Respond to communication requests promptly and professionally
    • Deliver administrative documents and reports on time, ensuring accuracy and thorough investigation
    • Filter incoming calls, mail, and emails for managers and prepare responses or drafts as required
Requirements
  • Experience
    • Minimum 10 years of experience in a similar position supporting an executive
  • Communication Skills
    • Excellent oral and written communication skills
    • Strong listening skills
    • Clearly communicates with confidence
  • Client Service
    • Service-oriented, assisting business partners as a top priority
    • Interacts professionally with all stakeholders at all times
    • Responds promptly to requests with accuracy and a courteous demeanor
  • Adaptability
    • Demonstrates flexibility in the face of change
    • Projects a positive demeanor regardless of changes in working conditions
    • Shows the ability to manage multiple conflicting priorities without loss of composure
  • Organization
    • Time Management: Determines the appropriate allocation of time
    • Space Management: Maintains a clean and organized office, appropriately handles paperwork, and maintains control over the physical environment
    • Task Management: Balances conflicting priorities and meets critical deadlines
  • Proactive Anticipation of Needs
    • Demonstrates the ability to foresee problems and prevent them by taking action
    • Utilizes analytical skills and a broad understanding of the business to effectively interpret needs
  • Broad Understanding of Business Concepts
    • Demonstrates an awareness of fundamental business principles and an understanding of the overall industry in which the business operates
  • Team Player
    • Works as an active team member, willingly providing backup support for co-workers when appropriate
    • Covers for vacations and days off, and actively supports group goals
  • Computer/Technical Skills
    • Displays proficiency with standard Microsoft Windows and Office software, including Excel, PowerPoint, and Teams
    • Comfortable using information systems such as SAP, Workday,, DocuSign, Adobe, etc.
    • Demonstrates proficiency by quickly adapting to new technology and acquiring new technical skills
  • Judgment
    • Exhibits sound judgment and the ability to make reasonable decisions in the absence of direction
    • Refers problems/issues to the appropriate person(s) when necessary
    • Works effectively without constant and direct supervision or guidance
    • Uses discretion and keeps information confidential
What We Offer

We are proud to offer a competitive compensation package at McKesson as part of our Total Rewards. This is determined by several factors, including performance, experience, and skills, equity, regular job market evaluations, and geographical markets. In addition to base pay, other compensation, such as an annual bonus or long-term incentive opportunities may be offered.

Our Base Pay Range for this position is $53,800 - $89,600.

Mckesson is an Equal Opportunity Employer. We are committed to a diverse and inclusive environment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, or genetic information.