Executive Assistant to Senior Leadership

1 month ago

Toronto, Ontario, Canada RBC Investor Services Trust Full time
Job Description

What is the Opportunity?

As an Executive Assistant supporting a Managing Director, you will provide in-depth support in day-to-day management of the team in the Greater Toronto Region. The primary purpose of this role is to help the Managing Director maximize their time against top priorities with their senior leadership team and in the market, employee engagement, and business results through administrative and operational support.

What Will You Do?

  • Effectively represent the Managing Director's and business unit through professional and collaborative interactions with executive assistants across the enterprise.
  • Anticipate issues and initiate appropriate actions to ensure the most effective use of the Managing Director's time, and efficient function of the business unit, prioritize incoming requests and inquiries, respond in a timely manner and redirect as appropriate.
  • Ensure all required information for meetings is assembled in advance, including agendas, pre-reads and other materials.
  • Proactively manage the Managing Director's calendar to ensure the most effective use of time with minimal input and direction and coordinates with key partners as required.
  • Manage travel arrangements for efficiency and cost effectiveness.
  • Act as the first point of contact for key external stakeholders.
  • Assist with the logistical organization of both senior management, full department meetings, planned or ad hoc team events, including booking meeting rooms, arranging catering, distribution of materials and providing post-event support, as needed.
  • As required, prepare expense reports ensuring accuracy and adherence to finance policies, and assist with the overall budget and identifying opportunities for department cost savings.
  • Support for HR activities and Workday requests including onboarding new hires, monitoring RBC Learning requirements (Code of Conduct).
  • Department administration including, managing team locker allocation, ordering supplies, coordinating real estate needs, managing vacation schedules, business continuity planning.

What Do You Need to Succeed?

  • College Diploma or University graduate preferred or equivalent experience.
  • 3 – 5 years' experience providing administrative support at the executive level.
  • Advanced knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point) and Adobe Acrobat.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, clients, external partners and donors.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.

What's in It for You?

  • Excellent exposure to communicate with various business partners and stakeholders in Investor Services and within other platforms as appropriate.
  • Working with an exciting, close-knit, supportive & dynamic group.
  • Opportunity to collaborate with other business segments within the bank.
  • Excellent career development and progression opportunities.
  • A comprehensive Total Rewards Program including bonuses and flexible benefits.
  • Competitive compensation.
  • Access to a variety of job opportunities across business and geographies.

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