Executive Assistant to Senior Leadership

1 month ago


Toronto, Ontario, Canada RBC Investor Services Trust Full time
Job Summary

We are seeking an experienced Executive Assistant to provide high-level administrative support to our Senior Leadership team. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, and preparing correspondence and reports.

Key Responsibilities
  • Provide administrative support to Senior Leadership, including managing calendars, coordinating travel, and preparing correspondence and reports.
  • Anticipate and initiate actions to ensure the most effective use of Senior Leadership's time, and efficient function of the business unit.
  • Ensure all required information for meetings is assembled in advance, including agendas, pre-reads, and other materials.
  • Proactively manage Senior Leadership's calendar to ensure the most effective use of time with minimal input and direction.
  • Manage travel arrangements for efficiency and cost-effectiveness.
  • Act as the first point of contact for key external stakeholders.
  • Assist with the logistical organization of senior management meetings, including booking meeting rooms, arranging catering, and distributing materials.
  • Prepare expense reports, ensuring accuracy and adherence to finance policies.
  • Support HR activities, including onboarding new hires, monitoring RBC Learning requirements, and coordinating real estate needs.
Requirements
  • College Diploma or University graduate preferred or equivalent experience.
  • 3-5 years' experience providing administrative support at the executive level.
  • Advanced knowledge of Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, clients, external partners, and donors.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
What We Offer
  • Excellent exposure to communicate with various business partners and stakeholders in Investor Services and within other platforms as appropriate.
  • Working with an exciting, close-knit, supportive, and dynamic group.
  • Opportunity to collaborate with other business segments within the bank.
  • Excellent career development and progression opportunities.
  • A comprehensive Total Rewards Program including bonuses and flexible benefits.
  • Competitive compensation.
  • Access to a variety of job opportunities across business and geographies.

  • Executive Assistant

    3 weeks ago


    Toronto, Ontario, Canada The Leadership Agency Full time

    Job Title: Executive AssistantWe are seeking a highly organized and detail-oriented Executive Assistant to join our team at The Leadership Agency. As an Executive Assistant, you will provide administrative support to our senior leadership team, ensuring seamless day-to-day operations and contributing to the success of our organization.Key...


  • Toronto, Ontario, Canada Interac Corp. Full time

    Senior Executive AssistantAt Interac Corp., we design and deliver innovative financial solutions that empower Canadians to take control of their money and achieve their goals.We're leading the way in real-time money movement and driving commerce solutions that make a difference in people's lives.As a Senior Executive Assistant, you'll play a critical role in...


  • Toronto, Ontario, Canada Interac Corp. Full time

    Senior Executive AssistantAt Interac Corp., we design and deliver innovative financial solutions that empower Canadians to take control of their money and achieve their goals.We're leading the way in real-time money movement and driving commerce solutions that make a difference in people's lives.As a Senior Executive Assistant, you'll play a critical role in...


  • Toronto, Ontario, Canada Interac Corp. Full time

    Senior Executive AssistantAt Interac Corp., we design and deliver innovative financial solutions that empower Canadians to take control of their money. Our mission is to drive commerce and innovation, making it easier for people to manage their finances and achieve their goals.Key Responsibilities:Provide exceptional administrative support to senior...


  • Toronto, Ontario, Canada Cadillac Fairview Full time

    Role Overview:Cadillac Fairview is seeking an experienced Executive Assistant to provide high-level administrative support to our Senior Leadership team. This role will be responsible for managing complex calendars, coordinating travel arrangements, and preparing presentations and reports.Key Responsibilities:Provide administrative support to Senior...


  • Toronto, Ontario, Canada Cadillac Fairview Full time

    Role Overview:Cadillac Fairview is seeking an experienced Executive Assistant to provide high-level administrative support to our Senior Leadership team. This role will be responsible for managing complex calendars, coordinating travel arrangements, and preparing presentations and reports.Key Responsibilities:Provide administrative support to Senior...


  • Toronto, Ontario, Canada Interac Corp. Full time

    Senior Executive AssistantAt Interac Corp., we design and deliver innovative financial solutions that empower Canadians to take control of their money. Our team is dedicated to driving real-time money movement and commerce solutions that make a meaningful impact.Key Responsibilities:Provide exceptional administrative support to senior leadershipDevelop and...


  • Toronto, Ontario, Canada Interac Corp. Full time

    Senior Executive AssistantAt Interac Corp., we design and deliver innovative financial solutions that empower Canadians to take control of their money. Our team is dedicated to driving real-time money movement and commerce solutions that make a meaningful impact.Key Responsibilities:Provide exceptional administrative support to senior leadershipDevelop and...


  • Toronto, Ontario, Canada Cadillac Fairview Full time

    Role Overview:This role supports the daily operations of the Human Resources and Communications departments, providing executive and project assistance to senior leaders. The successful candidate will have strong organizational and communication skills, with the ability to handle confidential and sensitive information.Key Responsibilities:Provide...


  • Toronto, Ontario, Canada RBC Investor Services Trust Full time

    Job DescriptionWhat is the Opportunity?As an Executive Assistant supporting a Managing Director, you will provide in-depth support in day-to-day management of the team in the Greater Toronto Region. The primary purpose of this role is to help the Managing Director maximize their time against top priorities with their senior leadership team and in the market,...


  • Toronto, Ontario, Canada RBC Investor Services Trust Full time

    Job DescriptionWhat is the Opportunity?As an Executive Assistant supporting a Managing Director, you will provide in-depth support in day-to-day management of the team in the Greater Toronto Region. The primary purpose of this role is to help the Managing Director maximize their time against top priorities with their senior leadership team and in the market,...


  • Toronto, Ontario, Canada Ontario Inc. Full time

    Job Title: Senior Leadership ExecutiveJob Summary:We are seeking a highly skilled Senior Leadership Executive to lead our marketing department at Ontario Inc. The ideal candidate will have a strong background in education and experience, with the ability to authorize and organize major departments and senior staff positions.Responsibilities:Establish...


  • Toronto, Ontario, Canada Cadillac Fairview Full time

    Role Overview:This is an exciting opportunity to join the Cadillac Fairview team as an Executive Assistant to support the daily operations of the Human Resources and Communications departments. As a key member of the team, you will provide executive-level support and client liaison services to the EVP, VP, and Senior Director Human Resources, as well as the...


  • Toronto, Ontario, Canada Cadillac Fairview Full time

    Role Overview:This is an exciting opportunity to join the Cadillac Fairview team as an Executive Assistant to support the daily operations of the Human Resources and Communications departments. As a key member of the team, you will provide executive-level support and client liaison services to the EVP, VP, and Senior Director Human Resources, as well as the...

  • Executive Assistant

    3 weeks ago


    Toronto, Ontario, Canada The Leadership Agency Full time

    Job Title: Executive AssistantAt The Leadership Agency, we are seeking a highly organized and detail-oriented Executive Assistant to support our team. The successful candidate will be responsible for managing the founding partner's schedule, email correspondence, and phone calls, as well as maintaining and updating our CRM system.Key Responsibilities:Manage...


  • Old Toronto, Ontario, Canada Business Executive Coach Full time

    We are seeking a visionary and results-oriented Chief Executive Officer (CEO) to lead our organization to new heights. The ideal candidate will have exceptional leadership qualities, a deep understanding of business operations, and a commitment to the organization's mission and values. Key Responsibilities: * Develop and execute long-term and short-term...


  • Toronto, Ontario, Canada Ontario Teachers' Pension Plan Board Full time

    About the OpportunityWe are seeking a highly skilled and experienced Senior Executive Assistant to provide administrative support to our Chief People Officer. This is a unique opportunity to work at the heart of our organization, driving impactful initiatives and managing complex schedules, projects, and meetings.Key ResponsibilitiesSupport the Chief People...


  • Toronto, Ontario, Canada Ontario Teachers' Pension Plan Board Full time

    About the OpportunityWe are seeking a highly skilled and experienced Senior Executive Assistant to provide administrative support to our Chief People Officer. This is a unique opportunity to work at the heart of our organization, driving impactful initiatives and managing complex schedules, projects, and meetings.Key ResponsibilitiesSupport the Chief People...


  • Old Toronto, Ontario, Canada Business Executive Coach Full time

    Chief Executive Officer Job DescriptionWe are seeking a visionary and results-driven Chief Executive Officer (CEO) to lead our organization to new heights. The ideal candidate will possess exceptional leadership qualities, a deep understanding of business operations, and a commitment to our organization's mission and values.Develop and execute long-term and...

  • Executive Assistant

    3 weeks ago


    Toronto, Ontario, Canada The Leadership Agency Full time

    About The Leadership AgencyWe are a boutique law firm that specializes in Intellectual Property, Corporate Law, Franchising Law, and Litigation. Our team is passionate about delivering exceptional client experiences and is seeking a highly organized and detail-oriented individual to join our internal team as a Client Experience Coordinator.Key...