Executive Assistant to Senior Leadership

4 weeks ago

Toronto, Ontario, Canada Cadillac Fairview Full time

Role Overview:

This is an exciting opportunity to join the Cadillac Fairview team as an Executive Assistant to support the daily operations of the Human Resources and Communications departments. As a key member of the team, you will provide executive-level support and client liaison services to the EVP, VP, and Senior Director Human Resources, as well as the Communications team.

Key Responsibilities:

  • Provide professional, executive-level support and client liaison services in a positive and professional manner.
  • Prepare, edit, and coordinate reports and presentations in a professional, accurate, and timely manner.
  • Manage timelines, coordinate updates, and monitor assigned tasks and projects.
  • Prioritize correspondence and enquiries, identifying more urgent matters and determining an appropriate response or plan of action.
  • Support the EVP's daily activities, ensuring necessary information for meetings, calendar management, organizing meetings, handling correspondence and files, fielding enquiries, handling travel arrangements, and managing expense reporting.
  • Undertake various aspects of administration for the EVP, HR, and Communications leadership, including arranging meetings, handling expenses, mail, social posts, recognition opportunities, managing invoices, and allocating charges to the correct G/L accounts.
  • Coordinate and identify opportunities to enhance team engagement, including quarterly meetings, department events, and celebrations.
  • Coordinate events such as townhalls, media events, training, and large meetings.
  • Lead and support cross-department events related to employee engagement, OneCF culture, Purpose and Values Plan, and related initiatives.
  • Collaborate with the broader Executive Assistant group.
  • Administer internal communications, CF Mosaic, and weekly E-blasts.
  • Administer external communications, updating copy and images on the website, posting social media content, and supporting media and public relations activities.
  • Create content on various communications assets, CF community, press releases.
  • Report Communications metrics.
  • Facilitate set-up for new department employees, liaising with various internal functions.
  • Ensure smooth operation of departmental office equipment.
  • Support other HR and Communications projects/initiatives as required.
  • Provide back-up support coverage for other HR/Communications teammates as required.

Requirements:

  • College education in business or a related discipline, or a comparable combination of education and progressive experience.
  • Years of relevant experience with years at the executive assistant level, as well as experience simultaneously supporting multiple senior leaders.
  • Exposure to Real Estate, Human Resources, and Communications is an asset.

Why Join Us:

Cadillac Fairview is a dynamic and award-winning team that values diversity, inclusion, and excellence. We offer a competitive rewards package, including best-in-class benefits and pension, and opportunities for growth and development. Our CF Values guide our everyday actions and critical business decisions, and we strive to exceed expectations, empower ourselves and each other, collaborate effectively, engage with empathy, and embrace change.

Are You a Good Fit?

  • Aim Higher - we strive to exceed expectations.
  • Own Your Expertise - we empower ourselves and each other.
  • Collaborate Effectively - we bring the right people together to get the right results.
  • Engage with Empathy - we objectively consider the needs of others.
  • Embrace Change - we drive, learn from, and adapt to change.

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