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Administrative Coordinator

1 month ago

Oakville, Ontario, Canada Paul Gupta & Associates Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Paul Gupta & Associates. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone calls and relay messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
Requirements
  • Secondary (high) school graduation certificate
  • 1 year to less than 2 years of experience
  • Excellent oral and written communication skills
  • Ability to multitask and work under pressure
  • Flexibility and a team player attitude
Working Conditions

The successful candidate will work in a fast-paced environment with tight deadlines and will be required to work under pressure. The ideal candidate will have excellent attention to detail and be able to maintain accurate records.