Executive Support Specialist

4 weeks ago


Gananoque, Canada Bhagyalaxmi Hospitality Inc Full time

Bhagyalaxmi Hospitality Inc is seeking a highly skilled Executive Support Specialist to join our team. The ideal candidate will have a strong administrative background and excellent communication skills.

Job Description

The Executive Support Specialist will be responsible for providing high-level administrative support to our executives, including coordinating travel arrangements, preparing meeting materials, and managing correspondence.

This is a full-time position with an estimated salary of $40,000 - $50,000 per year, depending on experience. The successful candidate will work 35-40 hours per week in a fast-paced environment.

Key Responsibilities:

  • Coordinate seminars, conferences, and other events
  • Establish and implement policies and procedures
  • Train other workers
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Plan, develop, and implement recruitment strategies
  • Schedule and confirm appointments
  • Manage training and development strategies
  • Answer telephone calls and relay messages
  • Answer electronic enquiries
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Assign, coordinate, and review projects and programs
  • Plan, organize, direct, control, and evaluate daily operations

Work Conditions and Physical Capabilities:

The successful candidate will work in a fast-paced environment with tight deadlines, repetitive tasks, and a large caseload. They must be able to multitask, work under pressure, and maintain attention to detail.

Personal Suitability:

We are looking for someone who is a quick learner, organized, and has excellent oral and written communication skills. The ideal candidate will be a team player with excellent judgement and reliability.


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