Administrative Assistant to VP Patient Services

4 weeks ago

Guelph, Ontario, Canada Homewood Health Full time
Make a Difference in Mental Health

At Homewood Health, we're committed to delivering exceptional care and services to our clients and patients. As an Administrative Assistant to our VP Patient Services, you'll play a vital role in supporting our team's efforts to provide seamless services and programs.

Key Responsibilities:
  • Coordinate complex calendars, meetings, and activities to ensure smooth operations
  • Support position management, scheduling, and payroll standardization
  • Provide administrative support for special projects and presentations
  • Coordinate logistics and administrative details for day-to-day operations and projects
  • Organize and prioritize incoming materials, emails, and requests
  • Maintain attendance records and ensure timely completion of expense accounts
  • Assist with monthly and quarterly reports, and develop forms, documentation, and other materials
Requirements:
  • 5 years' experience as an Administrative Assistant, with at least 2 years in a senior capacity
  • 3 years' experience scheduling and staffing, with knowledge of collective agreement provisions
  • Bachelor's Degree in Health Administration or Business Administration (strongly preferred)
  • Office Administration Certificate or Health Information Management Professional (preferred)
  • Certification with Canadian College of Health Records Administrators (preferred)
  • Exceptional organizational and time management skills
  • Proven ability to anticipate business needs and priorities
  • Excellent judgment, problem resolution, and decision-making skills
  • Excellent verbal and written communication skills
  • Proven ability to work independently with minimal supervision
  • Strong attention to detail and ability to multi-task
  • Above-average knowledge and skills related to privacy, confidentiality, and security of business and personal health information
  • Ability to work well with all levels of management and staff, as well as outside stakeholders
  • Advanced proficiency with MS Office, Adobe Acrobat, and other software
Why Work with Us?

At Homewood Health, we value service excellence, integrity, collaboration, and innovation. Our people make a difference in the lives of Canadians. As an equal opportunity employer, we're committed to employment accessibility, diversity, equity, and inclusion.

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