Administrative Assistant to VP Patient Services

4 weeks ago

Guelph, Ontario, Canada Homewood Health Full time
Job Summary

We are seeking an experienced Administrative Assistant to provide high-level support to our VP of Patient Services. The successful candidate will be responsible for coordinating complex calendars, scheduling meetings, and ensuring the timely distribution of agendas and materials.

Key Responsibilities:

  • Coordinate executive-level administrative support for the VP of Patient Services
  • Manage complex calendars, schedule meetings, and ensure timely distribution of agendas and materials
  • Support the requisition process and position management for nursing programs
  • Coordinate communication of requests, issues, complaints, and other action items
  • Provide administrative support for special projects and presentations
  • Coordinate administrative and logistical details for day-to-day operations and projects
  • Organize, prioritize, and summarize incoming materials, emails, and special requests
  • Maintain attendance records for support staff and ensure timely completion of expense accounts
  • Assist with monthly and quarterly reports and develop forms, documentation, and other materials

Requirements:

  • 5 years of experience as an Administrative Assistant, including at least 2 years in a senior capacity
  • 3 years of experience scheduling and staffing with knowledge of collective agreement provisions in a unionized environment
  • Bachelor's Degree in Health Administration or Business Administration is strongly preferred
  • Office Administration Certificate is preferred, Health Information Management Professional is preferred
  • Certification with Canadian College of Health Records Administrators, or equivalent qualification preferred
  • Exceptional organizational and time management skills
  • Proven ability to anticipate business needs and priorities
  • Excellent judgment, problem resolution, and decision-making skills
  • Excellent verbal and written communication skills and ability to clearly articulate information
  • Proven ability to work independently with minimal supervision
  • Strong attention to detail and able to multi-task, changing priorities quickly
  • Above-average knowledge and skills related to privacy, confidentiality, and security of business and personal health information
  • Ability to work well with all levels of management and staff, as well as outside stakeholders and to interact professionally with a diverse group of stakeholders
  • Advanced proficiency with MS Word, Excel, PowerPoint, as well as Adobe Acrobat Writer, Visio, Report Writer, PASport, UKG, Ultipro, and/or Caseworks
  • Working knowledge and ability to use and host various online meeting platforms such as Webex, Teams, and Zoom, conference centre calling procedures, conference software (gotomeeting), and use of audiovisual equipment

Why Work with Us:

Homewood Health is Canada's largest and leading service provider for medically focused, evidence-based treatment of mental health and addiction disorders. Our organizational culture values service excellence, integrity, collaboration, and innovation. Our people make a difference.

Equal Opportunity Employer:

Homewood Health is an equal opportunity employer committed to employment accessibility, diversity, equity, and inclusion. We encourage applications from members of equity-seeking groups, including women, racialized and indigenous communities, persons with disabilities, and persons of all sexual orientations and gender identities/expressions.

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