Administrative Support Specialist

5 days ago


Calgary, Alberta, Canada SJ Consulting Services Full time

Job Title: Administrative Support Specialist

Job Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at SJ Consulting Services. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.

Key Responsibilities:

  • Arrange and coordinate seminars, conferences, and other events
  • Coordinate the flow of information within the team
  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry

Requirements:

  • Secondary (high) school graduation certificate
  • 1 year to less than 2 years of experience
  • Ability to work independently
  • Work under pressure
  • Attention to detail
  • Repetitive tasks
  • Ability to multitask
  • Excellent written communication
  • Flexibility
  • Organized

Work Conditions and Physical Capabilities:

  • Work Term: Temporary
  • Work Language: English
  • Hours: 35 hours per week


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