Medical Office Coordinator

4 weeks ago

Mississauga, Ontario, Canada RE-STRUCTURE ORTHOTIC CENTRE Full time

Job Summary: We are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at RE-STRUCTURE ORTHOTIC CENTRE. As a Medical Office Coordinator, you will be responsible for providing administrative support to our healthcare team, ensuring the smooth operation of our medical office.

Key Responsibilities:

  • Interview patients to obtain case histories and maintain accurate records
  • Schedule and confirm appointments, ensuring timely and efficient use of our healthcare team's time
  • Complete insurance and other claim forms, ensuring compliance with regulatory requirements
  • Maintain a secure and organized filing system, both physical and electronic
  • Order supplies and maintain inventory, ensuring our medical office is well-stocked and equipped
  • Arrange travel and related itineraries, making reservations as needed
  • Determine and establish office procedures and routines, ensuring efficient and effective use of our resources
  • Enter and format electronically based medical reports and correspondence, preparing spreadsheets and documents for review
  • Initiate and maintain confidential medical files and records, ensuring compliance with regulatory requirements
  • Prepare draft agendas for meetings and take, transcribe, and distribute minutes

Requirements:

  • 3-4 years of experience in a medical office setting
  • Excellent communication and interpersonal skills
  • Ability to work in a fast-paced environment, with attention to detail and ability to work under pressure
  • Proficiency in MS Word, electronic mail, and MS Excel

Working Conditions:

  • Fast-paced environment with a large caseload
  • Ability to work under pressure and maintain attention to detail

Personal Suitability:

  • Accurate and efficient in all tasks
  • Client-focused and able to work effectively in a team environment
  • Excellent oral and written communication skills
  • Flexibility and ability to adapt to changing priorities
  • Initiative and ability to take ownership of tasks and projects
  • Judgement and ability to make sound decisions
  • Organized and able to prioritize tasks effectively
  • Reliable and able to maintain confidentiality
  • Team player with excellent interpersonal skills

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