Medical Office Coordinator

4 weeks ago


Mississauga, Ontario, Canada Komal Jain Dentistry Full time

Job Summary: We are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at Komal Jain Dentistry. As a Medical Office Coordinator, you will be responsible for providing administrative support to our dental team, ensuring the smooth operation of our office.

Key Responsibilities:

  • Interview patients to obtain case histories and maintain accurate records
  • Manage incoming mail, packages, and other materials, and distribute them to the appropriate staff members
  • Schedule and confirm appointments, and maintain a clean and organized calendar
  • Order supplies and maintain inventory levels to ensure a smooth operation of the office
  • Determine and establish office procedures and routines to ensure efficiency and productivity
  • Initiate and maintain confidential medical files and records, and ensure compliance with HIPAA regulations
  • Prepare draft agendas for meetings and take, transcribe, and distribute minutes
  • Perform data entry and maintain accurate records
  • Develop and maintain a strong working relationship with our dental team, patients, and other stakeholders

Requirements:

  • Secondary (high) school graduation certificate
  • 1 year to less than 2 years of experience in a medical office setting
  • Equivalent experience in a related field
  • Proficiency in MS Word, MS Excel, MS Windows, and MS Outlook
  • Excellent communication and organizational skills
  • Ability to maintain confidentiality and handle sensitive information

Working Conditions:

  • Work in a fast-paced medical office environment
  • Interact with patients, staff, and other stakeholders
  • Work independently and as part of a team

Benefits:

  • Free parking available
  • Parking available
  • Permanent work term
  • Work language: English
  • Hours: 30 to 36 hours per week


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