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Administrative Coordinator

2 months ago

Montreal, Quebec, Canada Fuze Logistics Services Inc Full time
Fuze Logistics Services Inc Receptionist Job Description

We are seeking a skilled and personable Receptionist to join our headquarters team at Fuze Logistics Services Inc. This role involves managing administrative tasks, handling various office responsibilities, and ensuring smooth day-to-day operations.

Key Responsibilities:
  • Reception Duties: Greet and assist office visitors with professionalism and a friendly demeanor.
  • Office Management: Oversee inventory of office supplies and ensure their availability.
  • Scheduling: Coordinate and arrange executive schedules, including travel plans, appointments, and meetings.
  • Communication: Handle incoming phone calls, emails, and correspondence efficiently.
  • Calendar Management: Maintain and update staff and company calendars to ensure accurate scheduling.
  • Meeting Coordination: Reserve and set up conference rooms for meetings and other events.
  • Event Notifications: Inform and remind staff about upcoming events, lunches, and meetings.
  • Event Coordination: Assist in organizing and coordinating company events and celebrations.
  • Vendor Management: Track orders and manage relationships with vendors.
  • Administrative Support: Provide general administrative assistance and support for special projects.
  • Office Culture: Contribute to a positive office environment and foster a supportive and friendly workplace.
Requirements:
  • Experience: Previous experience as a Receptionist or in a similar administrative role.
  • Education: Bachelor's degree in business administration or a related field.
  • Skills: Proficiency in Microsoft Office Suite.
  • Languages: Excellent communication skills in both English and French.
  • Abilities: Exceptional organizational and time management skills with the ability to handle multiple tasks simultaneously.
  • Attributes: Proactive problem-solving skills and a positive, can-do attitude.