Payroll and HR Administrator Position
3 weeks ago
Job Title: Payroll and HR Administrator
Job Summary: We are seeking a highly skilled Payroll and HR Administrator to join our team at Metroland Media Group Ltd. The successful candidate will be responsible for processing weekly and bi-weekly divisional payrolls, managing payroll tax remittances, and supporting various HR activities.
Key Responsibilities:
- Process weekly and bi-weekly divisional payrolls, including entering payroll data into the payroll system, running payroll calculations, processing commissions and incentives, and balancing payroll taxes and other payments each pay period.
- Run pay period and error reports from the time and attendance management system, correct any discrepancies by communicating and verifying with managers, and reconcile with pay data from the payroll system.
- Support payroll tax remittances, including processing T4s, T4As, T2200s, EHT annual return, WSIB annual reconciliation, Worksafe BC, and WCB AB.
- Issue ROEs after the pay period is closed or as needed.
- Check payroll-related emails, verify the information, and process accordingly.
- Ensure accuracy of data provided and follow up with business units where necessary.
- Respond to day-to-day general inquiries, build relationships with employees, managers, and external vendors.
- Continually seek opportunities for process improvements.
- Maintain detailed records and documentation for audit purposes.
Human Resources Responsibilities:
- Support and be a backup for the HRIS Manager.
- Generate and provide report analysis of employee data as needed.
- Provide exceptional customer service and support to the HR team, employees, and managers.
- In conjunction with HR Managers, facilitate recruitment by creating and posting job opportunities on internal and external sites, assist with resume review and selection of candidates, attend interviews if needed, update and track new hires in the ATS, conduct reference checks as needed, and close Smart Recruiter once the position is filled.
- Manage onboarding for new hires by creating and sending employment agreements and new hire packages, and processing within HRIS, including benefit and pension enrollments.
- Complete employee offboarding processing, including sending IT User access forms, scheduling equipment retrieval, and facilitating exit interviews.
- Open short-term and/or long-term medical claims with third-party providers and coordinate the claims with HR Managers and managers.
- Manage unionized anniversary increases by identifying employees, completing and sending letter confirmation, and processing through HRIS.
- Follow up on upcoming expiring work permits or temp contracts, process any contract extension or updates to employment terms.
- Support benefit administration with the HR Support team.
- Support and provide backup support for maintaining HR Systems, including HRIS, Time and Attendance, to ensure accurate and complete employee electronic data.
- Support process reengineering to achieve efficiencies and better management of payroll and HR processes.
- Generate recurring reports and special reports as requested.
- As assigned, support the development of new or improved HR programs and specific projects.
- Perform additional duties as assigned.
Qualifications:
- Post-secondary diploma or degree in a related field combined with a CPA designation or working towards the PCP designation.
- Minimum of 5 years of processing payroll and efficiency with payroll-related systems.
- Experience in HR administration is considered an asset.
- Strong knowledge of payroll legislation and best practices.
- Proficiency with payroll/HRIS/Time and Attendance systems and Microsoft Office suite.
- Lawson software knowledge is an asset.
- Proven ability to maintain confidentiality and handle sensitive information with utmost discretion.
- High level of accuracy and attention to detail is essential with strong attention to detail.
- Problem-solving, investigation, and analyzing abilities.
- Effective communication and interpersonal skills to build collaboration with diverse stakeholders.
- Strong organizational and time management skills to handle multiple tasks concurrently as well as the ability to effectively prioritize to meet deadlines.
- Ability to work independently as well as part of a team to foster a collaborative work environment.
Work Model: This is mostly a remote role with occasional travel to the corporate office located at 8 Spadina Ave, Toronto, ON.
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