Office Coordinator

2 days ago


Innisfail, Canada Alberta Ltd Full time
Job Description

We are seeking an experienced Office Coordinator to join our team at Alberta Ltd. In this role, you will be responsible for ensuring the smooth operation of our office and providing administrative support to our staff.

Responsibilities
  • Determine and establish effective office procedures and routines to optimize productivity and efficiency.
  • Schedule and confirm appointments with clients and stakeholders, ensuring timely follow-up and seamless communication.
  • Manage contracts and agreements on behalf of the company, negotiating terms and conditions as needed.
  • Answer telephone calls and relay messages promptly and professionally, responding to inquiries and resolving issues in a timely manner.
  • Provide excellent customer service, responding to electronic enquiries and addressing concerns in a courteous and professional manner.
  • Compile data, statistics, and other information to support business decisions and improve operational efficiency.
  • Respond to employee questions and complaints, providing guidance and support to resolve issues.
  • Order office supplies and maintain inventory levels to ensure optimal stock levels and minimize waste.
  • Negotiate collective agreements on behalf of employers or workers, advocating for fair and equitable terms.
  • Set up and maintain manual and computerized information filing systems, ensuring accurate and efficient access to records.
  • Provide exceptional customer service, meeting and exceeding client expectations through prompt and professional communication.
  • Maintain and manage digital databases, ensuring accurate and up-to-date information.
  • Perform basic bookkeeping tasks, including accounts payable and receivable, to support financial management.
Requirements
  • Secondary (high) school graduation certificate required; degree in related field preferred.
  • At least 1 year of experience in an administrative or office setting.
  • Excellent communication and interpersonal skills, with ability to work effectively with diverse stakeholders.
  • Strong organizational and time management skills, with ability to prioritize tasks and meet deadlines.
  • Proficient in Microsoft Office Suite and Google Workspace, with ability to learn new software and systems quickly.
  • Willingness to relocate and adapt to changing priorities and circumstances.
  • Ability to work independently and as part of a team, with strong problem-solving and analytical skills.
Working Conditions
  • Relocation costs covered by employer.
  • Will to relocate.
  • Transportation company.
Personal Suitability
  • Flexibility.
  • Reliability.
  • Work Term: Permanent.
  • Work Language: English.
  • Hours: 30 to 40 hours per week.

In this role, you will have the opportunity to work in a dynamic and fast-paced environment, supporting the growth and success of Alberta Ltd. We offer a competitive salary range of $45,000 - $55,000 per annum, depending on experience and qualifications. If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity.


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