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Administrative Support Specialist

2 months ago

Toronto, Ontario, Canada SuccessFactors Full time

About the Opportunity
We are seeking a dedicated and experienced administrative professional to join our team at Nova Scotia Health. As an administrative professional, you will play a vital role in supporting the efficient operation of our healthcare facilities and contributing to the delivery of exceptional patient care.

Key Responsibilities:

  • Provide administrative support to various departments within Nova Scotia Health, including but not limited to scheduling appointments, managing correspondence, and maintaining accurate records.
  • Act as the primary point of contact for communication via telephone and in person to patients, public, unit staff and other Nova Scotia Health departments.
  • Assist with the coordination of meetings, events, and special projects as assigned.
  • Serve as a point of contact for inquiries from patients, staff, and external stakeholders, demonstrating professionalism and excellent communication skills.
  • Utilize computer software and office equipment to complete tasks efficiently and accurately.
  • Collaborate with colleagues to ensure a cohesive and supportive work environment.

Current Opportunities

We have immediate opportunities in the following areas, which include but are not limited to:
Public Health

  • Primary Health Care
  • Mental Health & Addictions
  • Acute Care
  • Perioperative/Surgical Services
  • Emergency Program of Care
  • Rehabilitation and Supportive Care Services
  • Information Management and Technology

About You
You excel in a collaborative work environment, readily offering support to colleagues and taking a proactive approach. Proficient in Microsoft programs like Word, PowerPoint, Outlook, Excel, or similar office software, your adeptness with these tools is essential to your role. You thrive in autonomous work settings, adeptly managing tasks in fast-paced, challenging environments. You possess a keen eye for detail and excel in building and sustaining positive working relationships, fostering effective collaboration. Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively round out your experience.

Qualifications and Experience

  • Grade 12 plus one year of related clerical experience or graduate of a recognized one-year office administration/secretarial/business program or equivalent education (ex: University degree)
  • Applications from current Office Administration/Medical Office Administration programs graduating within 6 months will be accepted
  • Additional administrative experience may be required depending on the position
  • Medical terminology course considered an asset and may be required depending on position
  • Experience in an administrative role, preferably within a healthcare or similar setting considered a strong asset

Locations Available
We are seeking Administrative Professionals in all facilities across Nova Scotia. Check out the below links to learn more about our facilities, zones, and communities:

  • Facility Profiles
  • Central Zone (Halifax Regional Municipality, Eastern Shore and West Hants areas)
  • Western Zone (Annapolis Valley, South West and South Shore areas)
  • Northern Zone (Colchester, Cumberland and Pictou County)
  • Eastern Zone (Cape Breton, Antigonish and Guysborough area

What We Offer

  • Competitive compensation
  • Up to $5000 in relocation expenses
  • Extensive health and dental benefits
  • Enrollment in the Provincial Pension Plan
  • Employee discounts at with dozens of corporate partners, including on travel, retail, food and more
  • Variety of available shifts
  • Continuous education and support
  • Opportunity for advancement within the organization

Compensation & Hours of Work

  • Hourly wages starting at $21.56 for entry-level positions, up to $31.15 hourly based on the candidate's background and experience
  • Positions include permanent, temporary, and casual positions
  • Shifts can include day, evening, night, and weekends

Once You've Applied
Thank you for your interest in this position. A Recruiter will reach out to you to explore whether your qualifications and skills match an opportunity.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

If you have any questions or would like more information on our opportunities, programs, and communities, please contact us recruitment.services-nsha@nshealth.ca