Administrative Support Specialist

3 weeks ago


Hamilton, Ontario, Canada Hillfield Canadian Immigration Corporation Full time

Hillfield Canadian Immigration Corporation is seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.

Key Responsibilities:
  • Arrange and coordinate seminars, conferences, and other events
  • Coordinate the activities of the HR department to ensure they meet the organization's goals
  • Open and distribute mail and other materials
  • Plan and control budget and expenditures
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars, and conferences
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Recruit and hire workers and carry out related staffing actions
  • Maintain and manage digital database
  • Supervise office and volunteer staff
  • Plan, organize, direct, control, and evaluate daily operations
Requirements:
  • 7 months to less than 1 year of experience
  • Permanent employment
  • English as the primary language of work
  • 40 hours per week


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