Administrative Support Specialist

4 weeks ago

Hamilton, Ontario, Canada Prominent Physio Inc. Full time

We are seeking an organized and detail-oriented Administrative Support Specialist to join our team at Physio-Care Services. As an Administrative Support Specialist, you will be responsible for scheduling and confirming appointments, answering telephone and electronic enquiries, and maintaining inventory of office supplies. You will also be responsible for greeting patients and directing them to contacts or service areas, typing and proofreading correspondence, and performing data entry. Additionally, you will provide customer service and plan, organize, direct, control, and evaluate daily operations.

Work Setting

Our Administrative Support Specialist will work in a fast-paced environment, working under pressure and requiring attention to detail. You will be part of a team that is committed to providing excellent patient care and service.

Requirements
  • Secondary (high) school graduation certificate
  • 1 year to less than 2 years of experience
  • Ability to work in a healthcare institution, facility, or clinic
Responsibilities
  • Schedule and confirm appointments
  • Answer telephone and electronic enquiries
  • Maintain inventory of office supplies
  • Greet patients and direct them to contacts or service areas
  • Type and proofread correspondence
  • Perform data entry
  • Provide customer service
  • Plan, organize, direct, control, and evaluate daily operations
Work Conditions and Physical Capabilities

Our Administrative Support Specialist will work in a fast-paced environment, working under pressure and requiring attention to detail.

Personal Suitability
  • Organized
  • Team player
  • Client focus
Support for Persons with Disabilities

We provide physical accessibility accommodations to ensure equal access to our services.

Support for Newcomers and Refugees

We recruit and support newcomers and refugees who were displaced by a conflict or natural disaster.

Support for Youths

We offer on-the-job training tailored to youth.

Support for Indigenous People

We offer mentorship, coaching, and networking opportunities for Indigenous workers.

Support for Visible Minorities

We apply hiring policies that discourage discrimination against members of visible minorities.

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