Front Desk Support Specialist for SWIS Program

4 weeks ago


Toronto, Ontario, Canada CultureLink Settlement and Community Services Full time
Job Title

Administrative Assistant, Settlement Workers in Schools

Company Overview

Culture Link is a settlement and community organization with 35 years of experience in developing and delivering services to meet the needs of diverse communities. We work within an anti-oppression framework and are committed to equity.

About the Job

This Administrative Assistant position supports the manager and the SWIS team to meet the program objectives by organizing, promoting, and carrying out and documenting program activities and other administrative support as required.

About You

You will be responsible for providing administrative assistance to Culture Link's SWIS Program, establishing and maintaining a positive working relationship with the SWIS team, and providing technical support to front-line staff as needed. Your strong organizational skills, ability to multitask, and attention to detail will be essential in this role.

Key Responsibilities
  • Provide administrative assistance to Culture Link's SWIS Program;
  • Establish and maintain a positive working relationship with the SWIS team;
  • Provide technical support to front-line staff as needed;
  • Create and modify SWIS documents such as reports, letters, and surveys;
  • Collate surveys and produce cohesive and comprehensive final reports;
  • Implement electronic evaluation and stakeholder surveys;
  • OCMS database corrections, follow-up with front-line, monthly i Care uploading;
  • Assist with creation of SWIS materials such as fliers, brochures, and posters;
  • Take minutes of SWIS meetings, advance room bookings for trainings/events;
  • Update the SWIS team schedule and school service list as needed;
  • Process invoices from suppliers;
  • Order and maintain SWIS office supplies, advise SWIS management of needs;
  • Maintain up-to-date inventory of SWIS equipment: desktops, laptops, printers;
  • Signing out staff laptops, cellphones, internet rocket sticks, maintain binders;
  • Prepare laptops for IT support as needed, basic technical problem solving as needed;
  • Petty cash administration and support, disbursements, reconciliation, and requisitions;
  • Participation in agency events and committees as assigned;
  • Other duties as assigned.
About Us

Culture Link is a dynamic organization that values diversity, equity, and inclusion. We offer a competitive salary of $24.15-$25.63 per hour, paid vacation time, and opportunities for professional development.

Job Type:

Full-time

Pay:

$24.15-$25.63 per hour

Expected Hours:

35 per week



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