Senior Event Coordinator, Cambridge Forums

4 days ago

Toronto, Ontario, Canada People Exchange Inc on behalf of Cambridge Forums Full time

People Exchange Inc on behalf of Cambridge Forums is seeking a highly skilled and organized Senior Event Coordinator to join our team. This is an exciting opportunity to work with a renowned organization that has been creating cornerstone meetings for preeminent advisors, executives, and public-sector leaders for over 20 years.

About the Role

We are looking for a detail-oriented and client-focused individual who can deliver exceptional event experiences. The ideal candidate will have experience in end-to-end event planning and execution, working with C-Suite, board or senior level professionals, and possess excellent communication and project management skills.

Responsibilities
  1. Oversight of full life cycle of event execution, coordinating logistical elements such as event agenda, venue and vendor management, menu selection, accommodations, transportation and travel logistics, while working with venue leads.
  2. Management of an events calendar for up to 10-15 events per year.
  3. Collaboration with internal partners to monitor participant quotas, status, and special requests.
  4. Work with the sponsorship team to carry out key deliverables.
  5. Successful event execution by utilizing project management skills; planning, prioritizing, setting timelines, delivering on multiple efforts concurrently, while considering the strategy for future and upcoming events.
  6. Providing service excellence to event registrants through effective personally catered communication of their itineraries, dietary, rooming requirements, and ad hoc requests.
  7. Representing Cambridge Forums brand through delivery of a meticulous onsite client experience and as a key support to the Event Director.
  8. Flawless and professional onsite presence while managing all event details and acting as a focal point between registrants, venue, and corporate head office.
  9. Ongoing communication with event stakeholders on process changes, policy updates, and any relevant and critical information.
  10. Ensuring key financial targets for the programs are met or exceeded.
Requirements
  • 5+ years' experience in an event planning role with end-to-end execution within either the luxury hospitality industry, upscale event management firms, or supporting executive-level events in corporate/professional organizations.
  • Experience working directly with C-Suite, board, or senior-level professionals and executives via written communication and in-person customer service.
  • Experience working with luxury properties is an asset.
  • Possesses the necessary documents required for international travel.
  • Intermediate level computer skills - MS Excel, Client Relationship Management (CRM) database, Microsoft Teams, ZOOM, and remote technology resources.

The estimated salary range for this position is $70,000 - $90,000 per year, depending on experience.

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