Mailroom Coordinator

4 weeks ago


Ottawa, Ontario, Canada Ricoh Canada Full time
Job Summary

As a Mailroom Coordinator at Ricoh Canada, you will play a vital role in ensuring the smooth operation of our mailroom and office supplies management. This is a full-time, 12-month fixed-term contract position, requiring a 40-hour workweek, with a day shift schedule from Monday to Friday.

Key Responsibilities

- Sort and distribute mail and office supplies, including interoffice, couriers, and overnight mail
- Deliver mail and printing projects throughout the customer site
- Coordinate and prepare projects for printing, including electronic file conversion, document scanning, and enhancement from start to delivery
- Download jobs from email or print queue, sizing, reproducing, sorting, and finishing
- Establish and maintain quality controls to ensure work accuracy
- Respond to first-level phone calls from end users of equipment to determine the problem, clear paper jams, run test copies, and determine the status of machines
- Provide scheduled trips to all machines to conduct cleaning of glass, toner replacement, stocking paper, and general cleanness of the workspace
- Run reports
- Keep logs of downtime, repairs, and meter charges of all copiers/printers on site

Requirements

- High School Diploma or equivalent work experience
- Minimum 2 years of experience working in a mail room or copy centre

Skills and Qualifications

- Excellent interpersonal skills with the ability to quickly develop business relationships
- Strong self-motivation to drive results
- Excellent communication skills, both verbal and written
- Effective use of Microsoft Office
- Ability to lift 30+lbs as necessary

Benefits

- Dental care
- Extended health care
- Paid time off

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