Cds Administrative Assistant

6 months ago

Ottawa, Canada Advantage Solutions Full time

Summary:
**Bilingual Administrative Assistant**

Have you ever been to Costco and received a free sample? If so, it's likely come from one of our employees. For more than 35 years, Club Demonstration Services (CDS) has helped Costco members make shopping decisions and shaped the identity that Costco is perhaps best known for its awesome free samples.

As the in-house product sampling company for Costco Wholesale, CDS has friendly, professional and talented employees who provide high quality product demonstrations and marketing services to Costco Wholesale and its vendors.

Under direct supervision, the Administrative Assistant is responsible for providing effective administrative and secretarial support for the Country Manager and assigned departments. The Administrative Assistant is responsible for handling day-to-day tasks and activities as assigned.

**Responsibilities**:

- Acts as a key liaison between Canadian leaders in operations and sales teams to ensure concise and consistent communication is provided. Supports team in efforts to manage, document, and deliver all aspects of projects.
- Collaborates with and supports the efforts of cross-functional partners while maintaining strong partnership with global teams to ensure overall satisfaction.
- Typing, filing, and financial record-keeping
- Weekly Excel Reporting and Analysis
- Support with Internal & External PowerPoint presentations
- Scheduling and coordinating meetings and conferences
- Support with Team Building & Engagement calendars and communication
- Ownership of monthly, quarterly, and annual Team Event organization
- Procuring office supplies, coordinating office mail
- Answers non-routine correspondence and assembles highly confidential and sensitive information
- Provide effective customer service for all internal and external customers by communicating effectively both oral and in writing
- Deals with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization

**Position Requirements**:
A) Work Experience/Education Required:

- Ideally possesses two (2) years related experience as an Administrative or Executive Assistant Support
- Previous experience with executive level reporting, calendar management and travel arrangements
- Communications and Customer service experience are assets
- Strong is required to plan, prioritize and organize diversified workload
- High School diploma
- Office Administration certificate or diploma a plus
- Preference to be fluent in French and English (verbal and written)

B) Functional Knowledge and Business Expertise Required:

- Exposure to a networked environment using a Windows and/or Windows like Interface
- Medium to Advance use of Microsoft Office Suite (Outlook, Word, Excel, Power Point and

Access)

**Other Responsibilities**:

- Position may be required to perform other related duties as assigned. The above statements are intended to describe the general nature and level of work being performed.

**Responsibilities**:
Advantage Sales and Marketing LLC dba Advantage Solutions is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. Advantage Solutions services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Position Summary

The Administrative Assistant (AA) is responsible for providing clerical support for Division Management in a timely, efficient, and professional manner.

Essential Job

**Responsibilities**:
Management Support
- Provides administrative support to Division Managers and/or Business Managers by preparing and editing communications, making travel arrangements, coordinating meetings, disseminating information to staff and clients, and assisting in creating presentations.

Office Duties
- Provides office coverage by assisting in administrative duties such as replenishing supplies, mailroom and phone coverage.
- Maintains a friendly and professional environment by greeting and assisting visiting colleagues, vendors, clients and customers.

Presentation Development
- Assists with developing presentations by assimilating and compiling specific and necessary data.

Project Management
- Ensures special projects are completed in a timely manner by performing and coordinating appropriate tasks.

Meeting Arrangements
- Organizes group meetings by participating in scheduling dates, notifying participants, preparing agendas and arranging refreshments.
- Ensures complete record of meetings by acting as recording assistant.

Information Gathering and Reporting
- Compiles information by reviewing and disseminating

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