Office Services Supervisor
4 weeks ago
At Osler, we are seeking a highly skilled and experienced Office Services Supervisor to join our team. This role is responsible for overseeing the daily operations of our office, ensuring that all tasks are completed in a timely and professional manner.
Key Responsibilities:
- Supervise and coordinate the activities of the mailroom, reception, and office services team to ensure seamless day-to-day operations.
- Oversee office maintenance, including premises, furniture, and equipment repairs and maintenance, as well as coordinating office moves.
- Lead the Hospitality team to ensure the Conference Centre operations meet Firm expectations, including food and beverage, internal/external client experience, reception, and administrative support services.
- Collaborate with the Senior Office Manager to oversee office administration and service team staffing, including monthly invoices, department budgeting, and team vacation management.
- Strive to uphold the Firm's Hospitality and Service standards by providing regular feedback from internal/external stakeholders.
- Represent the Ottawa Office and engage with national departments to seek out best practices, collaborate on solutions, and support the 'one firm' values of Osler.
- Coordinate special projects as required.
Requirements:
- Community College diploma and at least 3 years of related facilities experience, including some supervisory experience.
- Equivalent combination of education, training, and experience may be acceptable.
- Certified Health and Safety Member certificate or basic Human Resource training certificate would be an asset.
Skills and Qualities:
- Professionalism and service-oriented mannerism.
- Excellent emotional intelligence in both oral and written formats.
- Organizational skills necessary to effectively multi-task.
- Understanding of office and business practices.
- High-level understanding of basic budgeting and reconciliation.
- Ability to work in a fast-paced environment.
- Reading, writing, and arithmetic skills.
- Works well within a local team setting.
- Resourceful and collaborates/communicates effectively with national contacts/counterparts.
- Knowledge of computer applications.
Osler is an equal opportunities employer and welcomes applications from diverse candidates. We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted.
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