Supervisor, Office Services

3 months ago

Ottawa, Canada Osler Full time

With an integrated network of offices in Toronto, Montréal, Calgary, Ottawa, Vancouver and New York, Osler has an undisputed reputation for solving problems, removing obstacles, and providing the answers to our clients, when our clients need them. Osler, Hoskin & Harcourt is one of Canada’s leading business law firms with over 500 lawyers and an extensive network of students, staff and communities who work together to strive for a positive, collaborative and innovated work environment.

This position is in office, with hours of work of 9 am to 5 pm Monday to Friday.

Major Responsibilities

Supervises mailroom, reception/hospitality, office services team to ensure that daily tasks are completed and delivered in a timely and professional manner. Through regular collaborative meetings, continue to grow the positive energy of the service team. Oversees the office maintenance and primary point of contact for facilities, including: premises, furniture and equipment repairs and maintenance as well as the coordination of office moves. Oversees the Hospitality team to ensure the Conference Centre operations meet Firm expectations, including: food and beverage, internal/external client experience, reception and administrative support services. Working with the Senior Office Manager to oversee office administration and service team staffing including monthly invoices, department budgeting, spearhead the Health and Safety team, records management system and team vacation management. Strives to uphold the firms Hospitality and Service standards to continue growth and excellence in service through regular feedback from internal/external shareholders regarding events and/or experience(s) in our office. Represents the Ottawa Office and ensures continuous engagement with national departments (e.g. Mailroom, Hospitality, Office Services, etc.) to seek out best practices, collaborate on solutions, and support the “one firm” values of Osler. Coordinates special projects as required.

Education and Experience

Community College diploma and at least 3 years related facilities experience including some supervisory. An equivalent combination of education, training and experience may be acceptable. In addition, a Certified Health and Safety Member certificate, or basic Human Resource training certificate would be an asset.

Knowledge and Skills

professionalism and service-oriented mannerism excellent emotional intelligence in both oral and written formats organizational skills necessary to effectively multi-task understanding of office and business practices high-level understanding of basic budgeting and reconciliation ability to work in a fast-paced environment reading, writing and arithmetic skills works well within a local team setting resourceful and collaborates/communicates effectively with national contacts/counterparts knowledge of computer applications

To protect the health and safety of firm members and visitors and to comply with the recommendations of public health authorities, employment at Osler will be conditional on the candidate submitting evidence of being fully vaccinated against COVID-19.

This position is in office only,

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

How to Apply

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

No agencies or phone calls/emails please.

  • Regional Supervisor

    3 weeks ago

    Ottawa, Canada Thai Express (Head Office) Full time

    With almost 300 restaurants across Canada and oversea, Thaï Express is the leading Thai quick-service restaurant in North America. Our success is rooted in combining traditional Thai cuisine with new-world design and flavors. We are now looking for a Regional Supervisor for the province of Quebec to ensure the day-to-day operations of the stores, in...

  • Office Services Supervisor

    1 week ago

    Ottawa, Ontario, Canada Osler Full time

    Job SummaryWe are seeking a highly skilled and experienced Office Services Supervisor to join our team at Osler. As a key member of our office operations team, you will be responsible for overseeing the daily activities of the mailroom, reception, and office services teams, ensuring that tasks are completed efficiently and effectively.Key...

  • Office Services Supervisor

    1 week ago

    Ottawa, Ontario, Canada Osler Full time

    Job SummaryWe are seeking a highly skilled and experienced Office Services Supervisor to join our team at Osler. As a key member of our office operations team, you will be responsible for overseeing the daily activities of the mailroom, reception, and office services teams, ensuring that tasks are completed efficiently and effectively.Key...

  • Office Services Supervisor

    5 days ago

    Ottawa, Ontario, Canada Osler Full time

    Job SummaryWe are seeking a highly skilled and experienced Office Services Supervisor to join our team at Osler. As a key member of our office operations team, you will be responsible for overseeing the daily activities of the mailroom, reception, and office services teams, ensuring that tasks are completed efficiently and effectively.Key...

  • Office Services Supervisor

    5 days ago

    Ottawa, Ontario, Canada Osler Full time

    Job SummaryWe are seeking a highly skilled and experienced Office Services Supervisor to join our team at Osler. As a key member of our office operations team, you will be responsible for overseeing the daily activities of the mailroom, reception, and office services teams, ensuring that tasks are completed efficiently and effectively.Key...

  • Office Services Supervisor

    5 days ago

    Ottawa, Ontario, Canada Osler Full time

    Job SummaryWe are seeking a highly skilled and experienced Office Services Supervisor to join our team at Osler. As a key member of our office operations team, you will be responsible for overseeing the daily activities of the mailroom, reception, and office services teams, ensuring that tasks are completed efficiently and effectively.Key...

  • Office Services Supervisor

    5 days ago

    Ottawa, Ontario, Canada Osler Full time

    Job SummaryWe are seeking a highly skilled and experienced Office Services Supervisor to join our team at Osler. As a key member of our office operations team, you will be responsible for overseeing the daily activities of the mailroom, reception, and office services teams, ensuring that tasks are completed efficiently and effectively.Key...

  • Office Services Supervisor

    2 weeks ago

    Ottawa, Ontario, Canada Osler Full time

    About the RoleOsler is seeking a highly skilled and experienced Office Services Supervisor to join our team in Ottawa. As a key member of our office administration team, you will be responsible for overseeing the daily operations of our office services team, ensuring that all tasks are completed in a timely and professional manner.Key...

  • Office Services Supervisor

    2 weeks ago

    Ottawa, Ontario, Canada Osler Full time

    About the RoleOsler is seeking a highly skilled and experienced Office Services Supervisor to join our team in Ottawa. As a key member of our office administration team, you will be responsible for overseeing the daily operations of our office services team, ensuring that all tasks are completed in a timely and professional manner.Key...

  • Corporate Services Officer, Estates

    3 months ago

    Ottawa, Canada Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) 1 The Corporate Services Department provides a wide range of services to both UK based and locally engaged staff. It is responsible for the efficient running of the Canada Network and provides all the support services needed for its day-to-day operation. The Canada Network is comprised of the British High...

  • Supervisor - Client Services Coordinator

    1 day ago

    Ottawa, Ontario, Canada Carefor Health & Community Services Full time

    Job Opportunity: Supervisor - Client ServicesCarefor Health & Community Services is seeking a highly skilled and experienced Supervisor - Client Services to join our team. As a key member of our leadership team, you will be responsible for overseeing the daily operations of our client services department, ensuring the delivery of high-quality care to our...

  • Supervisor - Client Services Coordinator

    1 day ago

    Ottawa, Ontario, Canada Carefor Health & Community Services Full time

    Job Opportunity: Supervisor - Client ServicesCarefor Health & Community Services is seeking a highly skilled and experienced Supervisor - Client Services to join our team. As a key member of our leadership team, you will be responsible for overseeing the daily operations of our client services department, ensuring the delivery of high-quality care to our...

  • Supervisor- Client Services

    1 day ago

    Ottawa, Canada Carefor Health & Community Services Full time

    The Opportunity: Supervisor- Client Services Services, TemporaryPosting Date: September, 2024About the role: Under the direction of the respective Program Managers, Client Service Supervisors are responsible for overseeing the daily staffing, scheduling and coordination of client care visits for three programs, namely nursing, allied health and personal...

  • Office Operations Supervisor

    1 month ago

    Ottawa, Ontario, Canada Masterpiece Granite & Marble Inc. Full time

    Position OverviewThe role of the Office Operations Supervisor at Masterpiece Granite & Marble Inc. is crucial for maintaining efficient administrative processes and ensuring the smooth functioning of office activities.Educational RequirementsCompletion of secondary (high) school graduation certificateEquivalent experience may be consideredKey...

  • Office Services Supervisor

    1 month ago

    Ottawa, Ontario, Canada Osler Full time

    With a robust network of offices across major cities, Osler, Hoskin & Harcourt stands as a premier business law firm in Canada, recognized for its ability to address challenges and deliver solutions promptly to clients. Our firm boasts a team of over 500 legal professionals, supported by a dedicated group of staff and students, all committed to fostering a...

  • Office Services Supervisor

    1 month ago

    Ottawa, Ontario, Canada Osler Full time

    With a comprehensive network of offices across major cities, Osler, Hoskin & Harcourt is recognized as a premier business law firm in Canada, renowned for addressing challenges and delivering solutions promptly to our clients. This role requires in-office presence, with standard working hours from 9 am to 5 pm, Monday to Friday. Key Responsibilities ...

  • Bilingual Supervisor, Personal Support Services

    4 months ago

    Ottawa, Canada Carefor Health & Community Services Full time

    **THE OPPORTUNITY - Supervisor, Personal Support Services** In this role, you would provide leadership to an inter-disciplinary team supervising and contributing to the evaluation of staff, providing - in some cases virtual - leadership and coaching to assist staff with professional development and achievement of service and program goals. Further duties...

  • Chief Officer

    3 months ago

    Ottawa, Canada Federal Fleet Services Full time

    An excellent Compensation Package - Comprehensive Employee Benefits Package - Training & Upgrading Programs - A minimum 5 year commitment. Chief Officer **Overview**:Head of the deck department, responsible for the safe and efficient planning & conduct of cargo and ballast handling operations. Member of the bridge team and officer of the watch. **Key...

  • Office Services Supervisor

    1 month ago

    Ottawa, Ontario, Canada Osler Full time

    With a robust network of offices across major cities, Osler, Hoskin & Harcourt stands as a premier business law firm in Canada, renowned for its ability to address challenges and deliver timely solutions to clients. Our team comprises over 500 lawyers, supported by a diverse group of students and staff, all dedicated to fostering a collaborative and...

  • Food Service Supervisor

    1 day ago

    Ottawa, Ontario, Canada Dexterra Group Full time

    Job Title: Food Service SupervisorJob Summary:We are seeking a highly skilled Food Service Supervisor to join our team at Dexterra Group. As a Food Service Supervisor, you will be responsible for assisting the Manager on duty with the coordination of activities of associates within the food service department while maintaining the highest standards and...