Administrative Support Specialist
1 week ago
B.C. LTD. is a dynamic organization seeking an experienced administrative professional to join our team. We offer a competitive salary and excellent benefits package.
Job SummaryWe are looking for a highly organized and detail-oriented individual to fill the role of Administrative Assistant. The successful candidate will be responsible for coordinating daily operations, managing budgets, and providing exceptional customer service.
Key Responsibilities- Coordinate the flow of information within the team by maintaining accurate records and ensuring timely communication;
- Direct and control daily operations by prioritizing tasks and allocating resources effectively;
- Evaluate daily operations to identify areas for improvement and implement changes as needed;
- Open and distribute mail and other materials, ensuring confidentiality and discretion;
- Plan and control budget and expenditures by monitoring expenses and making adjustments as necessary;
- Plan and organize daily operations by scheduling appointments and meetings, and ensuring seamless transitions between tasks;
- Establish and implement policies and procedures to ensure compliance with regulatory requirements;
- Record and prepare minutes of meetings, seminars, and conferences by accurately capturing key points and actions items;
- Manage contracts and agreements by reviewing terms and conditions, and ensuring compliance;
- Manage training and development strategies by identifying skills gaps and implementing relevant training programs;
- Answer telephone and relay telephone calls and messages by providing excellent customer service and resolving issues promptly;
- Answer electronic enquiries by responding to emails and online requests in a timely and professional manner;
- Oversee the preparation of reports by collecting and analyzing data, and presenting findings in a clear and concise manner;
- Set up and maintain manual and computerized information filing systems by ensuring accuracy and accessibility;
- Perform data entry by accurately capturing and recording information in a timely manner;
- Maintain and manage digital database by updating information regularly and ensuring security and integrity;
- Perform basic bookkeeping tasks by reconciling accounts and preparing financial statements;
- Conduct performance reviews by evaluating employee performance and providing constructive feedback and coaching;
- Develop and implement training programs by identifying skills gaps and providing relevant training and support;
- Degree in Business Administration or related field; or equivalent experience;
- Minimum 2 years of experience in an administrative role, preferably in a fast-paced environment;
- Excellent communication and interpersonal skills, with the ability to work effectively with diverse stakeholders;
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines;
- Proficiency in MS Office, including Word, Excel, and PowerPoint;
- Ability to work independently and as part of a team, with a strong commitment to delivering results and exceeding expectations;
- Willingness to learn and adapt to new technologies and processes;
- Salary: $55,000 - $65,000 per annum, depending on experience and qualifications;
- Benefits: Comprehensive health and dental insurance, retirement savings plan, and paid time off;
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