Office Coordinator

4 weeks ago

Brampton, Ontario, Canada Rattan Law Professional Corporation Full time
Job Title: Office Administrative Assistant

We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Rattan Law Professional Corporation.

Job Summary:

The successful candidate will be responsible for providing administrative support to our team, including planning and organizing daily operations, determining and establishing office procedures and routines, and scheduling and confirming appointments.

Key Responsibilities:
  • Plan and organize daily office operations, ensuring a smooth and efficient workflow.
  • Determine and establish office procedures and routines, ensuring consistency and accuracy.
  • Schedule and confirm appointments, meetings, and events, ensuring timely and effective communication.
  • Answer telephone calls and relay messages, providing excellent customer service.
  • Order office supplies and maintain inventory, ensuring a well-stocked and organized workspace.
  • Greet clients and visitors, providing a warm and welcoming atmosphere.
  • Set up and maintain manual and computerized information filing systems, ensuring accurate and up-to-date records.
  • Type and proofread correspondence, forms, and other documents, ensuring accuracy and attention to detail.
  • Maintain and manage digital databases, ensuring secure and up-to-date information.
Personal Suitability:
  • Organized and detail-oriented, with a strong ability to prioritize tasks and manage time effectively.
  • Excellent communication and interpersonal skills, with the ability to work effectively with colleagues and clients.
  • Accurate and reliable, with a strong commitment to quality and attention to detail.
Support for Newcomers and Refugees:
  • Offers mentorship programs that pair newcomers and/or refugees with experienced employees, providing guidance and support in a new work environment.
  • Provides diversity and cross-cultural training to create a welcoming work environment for newcomers and/or refugees, promoting understanding and inclusivity.
Support for Youths:
  • Offers on-the-job training tailored to youth, providing hands-on experience and skills development.
  • Offers mentorship, coaching, and/or networking opportunities for youth, promoting career growth and development.
  • Provides awareness training to employees to create a welcoming work environment for youth, promoting understanding and inclusivity.
Support for Visible Minorities:
  • Applies hiring policies that discourage discrimination against members of visible minorities, promoting diversity and inclusivity.
  • Offers mentorship programs that pair members of visible minorities with experienced employees, providing guidance and support in a new work environment.
  • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities, promoting understanding and inclusivity.

We offer a permanent full-time position with 35-40 hours of work per week, with a competitive salary and benefits package.

Apply today to join our team and contribute to the success of Rattan Law Professional Corporation

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