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Financial Operations Coordinator

2 months ago

Toronto, Ontario, Canada George Brown College Full time

Job Summary:

The Operations Support Officer provides operational, financial, and administrative assistance to the Senior Operations Manager and Dean to support operational and financial needs of the division. The Officer provides internal and external budget support, including preparing reports to monitor the division's budget, processing financial documents, and planning, coordinating, and analyzing budgets.

Key Responsibilities:

  • Coordinates external projects and internal academic program accounts to fall into proper budget categories. Creates and presents Budget Summary Reports for projects and external funders.
  • Prepares and submits interim and financial budget reports for all external projects and assists in the preparation of external audit of all external projects.
  • Prepares budgetary analysis in support of financial reporting to Chairs and the Dean for review and approval.
  • Prepares month-end analysis and year-end internal financial statements; compiles and reconciles data, identifies major variances of budget versus actual, searching the reasons for major variances identified; conducts year-to-year comparisons.
  • Under the general direction of the Senior Manager, prepares scheduled reports for enrollment, admission, registration, and other reports as required.
  • Assists with preparation of documents for business planning processes including creating a business plan status report to be sent to each Chair/Manager in the Division.
  • Performs ongoing reporting and sharing of data with Operations Managers and Chairs to monitor student enrollment levels and faculty workload hours.
  • Supports division projects including special events and strategic projects - process improvement, implementation of new systems in the Dean's Office.
  • Creates and delivers presentations to internal audiences, industry partners, and funders.
  • Other duties as assigned.

Requirements:

  • Three-year diploma or degree equivalent from a recognized post-secondary institution in Business Administration, Accounting, or related field of study. Progression towards an accounting designation is an asset.
  • Minimum of three (3) years demonstrated practical experience in budget monitoring and financial analysis. Additional comprehensive experience with Banner system, Millennium, and FAST as well as intermediate knowledge of Excel/Access programs.

Skills and Attributes:

  • Understanding of generally accepted accounting principles and practices as they relate to fund accounting and an in-depth knowledge of the accounting requirements and financial business of the College is required.
  • Intermediate to advanced computer literacy with Microsoft Office (Outlook, Word, Excel, Office 365), and financial systems.
  • Advanced computer literacy utilizing the following systems is preferred: Concur, FAST, CAAMS.
  • Working knowledge of budgets, accounting, financial management, financial systems, and project management.
  • Demonstrated ability to exercise independent judgment in problem-solving and prioritization.
  • Excellent time management skills including the ability to independently manage and monitor progress of projects.
  • Solid organizational, multi-tasking, and time management skills are required; ability to cope under pressure associated with the management of numerous complex and demanding tasks and competing deadlines; high level of attention to detail.
  • Excellent communication, collaboration, teamwork, and interpersonal skills.
  • Demonstrated commitment to uphold the College's priorities on diversity and equity.