Law Office Assistant

4 weeks ago

Brampton, Ontario, Canada Kahlon Law Office Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Kahlon Law Office. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our law office.

Key Responsibilities
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and court sessions, ensuring timely and efficient communication with clients and stakeholders.
  • Document Management: Maintain accurate and up-to-date filing systems, both physical and digital, to ensure easy access to important documents and records.
  • Minute Taking: Record and prepare minutes of meetings, court sessions, and conferences, ensuring accuracy and attention to detail.
  • Office Procedures: Develop and implement efficient office procedures and routines to optimize productivity and workflow.
  • Correspondence and Documents: Prepare and key in correspondence and legal documents, reviewing and proofreading to ensure compliance with legal procedures and grammatical standards.
  • Supervision and Support: Provide administrative support to the legal team, including scheduling, data entry, and other tasks as required.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 7 months to less than 1 year of experience in an administrative role, preferably in a law office or related field.
  • Skills: Excellent communication and interpersonal skills, with the ability to work effectively in a team environment. Strong organizational and time management skills, with attention to detail and accuracy.
Work Environment

Kahlon Law Office is a dynamic and supportive work environment that values diversity, equity, and inclusion. We offer a range of benefits and support services to our employees, including:

  • Free Parking: Convenient parking available on site.
  • Support for Persons with Disabilities: We provide physical accessibility accommodations to ensure equal access for all employees.
  • Support for Newcomers and Refugees: We offer support and resources to help newcomers and refugees integrate into our community.
  • Support for Indigenous People: We provide cultural competency training and awareness to create a welcoming work environment for Indigenous employees.
  • Support for Visible Minorities: We offer diversity and cross-cultural training to promote inclusivity and respect for all employees.

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