Legal Administrative Assistant

2 months ago

Brampton, Ontario, Canada Kahlon Law Office Full time
About the Role

We are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Kahlon Law Office. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our law office.

Key Responsibilities
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and court sessions, ensuring timely and efficient communication with clients and colleagues.
  • Document Management: Maintain accurate and up-to-date filing systems, both physical and digital, to ensure easy access to important documents and records.
  • Minute Taking: Record and prepare minutes of meetings, court sessions, and conferences, ensuring accuracy and attention to detail.
  • Office Procedures: Develop and implement efficient office procedures and routines to optimize productivity and workflow.
  • Correspondence and Documents: Prepare and key in correspondence and legal documents, reviewing and proofreading to ensure compliance with legal procedures and grammatical standards.
  • Supervision and Support: Provide administrative support to 1-2 colleagues, ensuring their needs are met and tasks are completed efficiently.
Requirements
  • Education: Secondary (high) school graduation certificate.
  • Experience: 7 months to less than 1 year of experience in a similar role.
  • Personal Qualities: Dependability, efficient interpersonal skills, excellent oral communication, organized, and reliability.
Work Environment

Kahlon Law Office is committed to providing a welcoming and inclusive work environment. We offer:

  • Free Parking: Convenient parking facilities for employees.
  • Physical Accessibility: Our office is equipped with ramps, elevators, and other accommodations to ensure equal access for all employees.
  • Cultural Competency Training: We provide cultural competency training to all employees to create a welcoming work environment for Indigenous workers.
  • On-the-Job Training: We offer on-the-job training tailored to youth to support their development and growth.
Language and Work Hours

We operate in English and offer a 30-hour workweek. If you are a motivated and detail-oriented individual looking for a challenging role in a dynamic law office, please submit your application.

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