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Senior Office Coordinator

1 month ago

Calgary, Alberta, Canada James Luo Professional Corporation Full time
Job Summary

We are seeking a highly organized and detail-oriented Senior Office Coordinator to join our team at James Luo Professional Corporation.

About the Role

This is a full-time position that requires strong communication and interpersonal skills. The successful candidate will be responsible for arranging and coordinating seminars, conferences, and other events. They will also prepare minutes of meetings, seminars, and conferences, and determine and establish office procedures and routines.

Key Responsibilities
  • Seminar and Event Coordination: Arrange and coordinate seminars, conferences, and other events as required.
  • Minute Preparation: Prepare minutes of meetings, seminars, and conferences in a timely and accurate manner.
  • Office Procedures: Determine and establish office procedures and routines to ensure smooth day-to-day operations.
  • Scheduling: Schedule and confirm appointments and meetings with clients and stakeholders.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Data Management: Compile data, statistics, and other information as required.
  • Supply Management: Order office supplies and maintain inventory levels.
  • Travel Arrangements: Arrange travel, related itineraries, and make reservations as needed.
  • Filing Systems: Set up and maintain manual and computerized information filing systems.
  • CORRESPONDENCE: Type and proofread correspondence, forms, and other documents in a timely and accurate manner.
Requirements
  • Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years.
  • Experience: 1 year to less than 2 years of experience in an administrative role.
  • Languages: Fluency in English is required.
  • Work Hours: 35 hours per week.
What We Offer
  • Salary: $45,000 - $55,000 per year, based on experience.
  • Benefits: Comprehensive benefits package, including health and dental insurance, and a generous paid time off policy.