Senior Executive Support Specialist

3 weeks ago

Toronto, Ontario, Canada Bridgecap Full time

BridgeCap is a dynamic fintech firm specializing in innovative lending solutions for North American corporations. We pride ourselves on fostering a collaborative work environment and seeking a highly organized Personal Assistant & Office Administrator to support our Managing Partner.

**Key Responsibilities:**

• Manage the executive's personal finances, including budgeting, expense tracking, and bill payments.

• Coordinate travel arrangements, accommodations, and meeting schedules.

• Handle phone calls, emails, and correspondence on behalf of the executive.

• Maintain the executive's calendar, schedule appointments, and manage day-to-day priorities.

• Assist with reconciling expenses, preparing financial reports, and ensuring timely payments.

• Occasionally travel with the executive to meetings, conferences, or other business events (up to 10-15%).

**Office Administration:**

• Oversee day-to-day office operations, ensuring a productive and efficient work environment.

• Manage office supplies, inventory, and equipment procurement.

• Coordinate with IT and other vendors to ensure seamless office support.

• Organize and maintain physical and digital office files.

• Assist with accounts payable/receivable, invoicing, and financial record-keeping.

• Support budget management and provide financial updates as required.

• Provide administrative support to other team members as needed.

**Project Oversight:**

• Support the executive in managing ongoing business projects, ensuring timely progress and communication with stakeholders.

• Monitor project timelines, coordinate with team members, and provide regular updates.

Requirements:

• 3+ years of experience as a Personal Assistant, Office Administrator, or in a similar role.

• Strong organizational and time-management abilities.

• Proficiency in financial management tools and bookkeeping software (e.g., QuickBooks or similar).

• Excellent verbal and written communication skills.

• Ability to handle sensitive information with discretion and confidentiality.

• Valid driver's license and reliable transportation.

• Flexibility and adaptability in a fast-paced environment.

• Proven ability to prioritize tasks and manage multiple responsibilities simultaneously.

• Strong analytical and problem-solving skills.

$65,000 - $80,000 per year, depending on experience.

We are looking for a highly skilled and detail-oriented individual to join our team at BridgeCap. If you have a passion for supporting executives, managing office operations, and handling financial responsibilities, we encourage you to apply.

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