Office Coordinator
4 weeks ago
We are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Ontario Limited.
Key Responsibilities:- Coordinate the flow of information within the team to ensure seamless communication and collaboration.
- Direct staff and supervise other workers to achieve team goals and objectives.
- Evaluate daily operations and implement policies and procedures to improve efficiency and productivity.
- Motivate staff and provide guidance and support to ensure they meet their performance expectations.
- Plan and control budget and expenditures to ensure effective resource allocation.
- Plan and organize daily operations to ensure smooth execution and minimize disruptions.
- Establish and implement policies and procedures to maintain a safe and healthy work environment.
- Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation.
- Determine and establish office procedures and routines to streamline operations.
- Schedule and confirm appointments to ensure timely and effective communication.
- Manage contracts and agreements to ensure compliance with company policies and procedures.
- Answer telephone and relay telephone calls and messages to ensure prompt and effective communication.
- Oversee the analysis of employee data and information to inform business decisions.
- Answer electronic enquiries and provide timely and effective responses.
- Compile data, statistics, and other information to support business decisions.
- Order office supplies and maintain inventory to ensure efficient operations.
- Greet people and direct them to contacts or service areas to ensure a positive customer experience.
- Set up and maintain manual and computerized information filing systems to ensure accurate and efficient record-keeping.
- Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
- Perform data entry to ensure accurate and timely data management.
- Provide customer service to ensure a positive and supportive experience.
- Maintain and manage digital databases to ensure accurate and efficient data management.
- Perform basic bookkeeping tasks to ensure accurate and timely financial management.
- Conduct performance reviews to ensure staff meet performance expectations.
- Supervise office and volunteer staff to ensure effective team management.
- Staff in various areas of responsibility to ensure effective team management.
- Work Term: Permanent
- Work Language: English
- Hours: 30 hours per week
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