Medical Office Coordinator

2 weeks ago

Surrey, British Columbia, Canada APEX PHYSIOTHERPAY Full time
Job Description

We are seeking a highly organized and detail-oriented Medical Administrative Assistant to join our team at APEX PHYSIOTHERPAY.

Responsibilities:

  • Schedule and confirm patient appointments, ensuring timely and efficient communication with patients and healthcare professionals.
  • Maintain accurate and up-to-date filing systems for medical records, adhering to strict confidentiality guidelines.
  • Manage inventory and supplies, ordering as needed to ensure seamless operation of the clinic.
  • Prepare and maintain various documents, including reports, correspondence, and spreadsheets, requiring strong Microsoft Office skills.
  • Determine and implement office procedures and routines, ensuring maximum productivity and efficiency.
  • Initiate and maintain confidential medical files and records, safeguarding sensitive patient information.
  • Support the preparation of agendas for meetings and take detailed minutes, transcribing and distributing them promptly.
  • Employ effective interpersonal skills to interact with patients, healthcare professionals, and colleagues, fostering a positive work environment.
Requirements

To excel in this role, you will require:

  • A Secondary (high) school graduation certificate or equivalent.
  • At least 7 months of experience in a medical administrative setting.
  • Excellent organizational and time management skills, with the ability to prioritize tasks efficiently.
  • Strong attention to detail, ensuring accuracy and precision in all aspects of the job.
  • Efficient communication and interpersonal skills, allowing seamless interaction with diverse stakeholders.
Work Environment

You will be working in a fast-paced clinic environment, requiring adaptability and flexibility. Public transportation is available nearby, making it convenient for commuters.

Working Conditions

This is a permanent position, offering regular working hours of 35-40 hours per week. You will be working in a well-equipped office environment, utilizing MS Word, electronic mail, and MS Excel to perform your duties.

Salary Information

The estimated salary range for this position is $45,000 - $55,000 annually, based on industry standards and local market conditions.

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